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How to count all cells with value/data in a range in Excel?

Author: Kelly Last Modified: 2024-08-08

Sometimes you may type data into cells randomly in a range in Excel, and you want to count the total number of cells with value/data. How to get it done easily? This article will introduce several methods for you:

Count all cells with value by Status Bar

Count all cells with value/data by formula

Count and select all cells with value/data by Kutools for Excel

arrow blue right bubble Get the number of all cells with value in Status Bar

Actually we can get the number of all cells with value in selected range from the Status Bar directly.

Select the range where you will count the total number of cells with value or data, and the sum/average/count results about all cells with data will display in the Status Bar automatically. See screenshot:

Get the number of cells with data in Status Bar

arrow blue right bubble Count all cells with value/data by formula

We can apply the COUNTA formula to count the number of all cells with value or data in the specified range in Excel.

Select a blank cell you will put the counting result, enter the formula =COUNTA(A1:F16) (A1:F16 is the specified range where you will count the total number of cells with data) into it and press the Enter key.

Count all cells with value by using formula

And then you will get the total number of cells with value/data at once. See screenshot:

the number of data cells

arrow blue right bubble Count all cells with value/data by Kutools for Excel

This method will introduce Kutools for Excel’s Select Nonblank Cells utility to count and select all cells with value/data from the specified range in Excel.

Kutools for Excel - Packed with over 300 essential tools for Excel. Enjoy a full-featured 30-day FREE trial with no credit card required! Download now!

Select the range where you will count and select all cells with value/data, and click Kutools > Select > Select Nonblank Cells. See screenshot:

click Select Nonblank Cells of kutools

Then you will see all cells with value are selected, and a dialog box pops up to show how many cells with value there are in selected range. See screenshot:

get the number of non-blank cells

Click the OK button to close this dialog box.

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