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How to insert sequential page numbers across worksheets when printing?

Author: Kelly Last Modified: 2020-05-08

When printing multiple worksheets in Excel, you may want to add sequential page numbers across these worksheets. For example, the first worksheet contains 2 pages, and you want the page number in the second worksheet begins with 3. Hears tough? This article will guide you to archive it with following methods easily.


Insert Sequential page numbers across worksheets when printing

This method will walk you through batch inserting page numbers into multiple worksheets, and then get the sequential page numbers across these worksheets when printing in Excel.

1. In the Sheet Tab bar, select multiple worksheets you will insert sequential page numbers across when printing. See screenshot:
doc sequential page nubmers across sheets 1

Note: Holding the Shift key, you can select multiple adjacent worksheets by clicking the first worksheet and the last one in the Sheet Tab bar; holding the Ctrl key, you can select multiple nonadjacent worksheets by clicking each worksheet in the Sheet Tab bar.

2. Click Insert > Header & Footer to activate the Header & Footer tools. See screenshot:
doc sequential page nubmers across sheets 2

3. Click Design > Header, and then select one style of page numbers. In our case, we select the Page 1 of ?. See screenshot:
doc sequential page nubmers across sheets 3

And now page numbers are batch inserted into all selected worksheets.

4. Keep selecting these worksheets in the Sheet Tab bar, and click the File > Print.
doc sequential page nubmers across sheets 4

And now you can see the page numbers are sequentially inserted in all selected worksheets. See screenshot.


Insert sequential page numbers across worksheets when printing with Kutools for Excel

This method will introduce Kutools for Excel’s Copy Page Setup utility to copy one worksheet’s page number into other worksheets, and then you can get the sequential page numbers across multiple worksheets when printing in Excel.

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1. Supposing you have inserted page numbers in the worksheet Sheet1, and click Kutools Plus > Printing > Copy Page Setup.
doc copy page setup

2. In the opening Copy Page Setup dialog box, please check the worksheets which you will insert sequential page numbers across in the Copy to section, only check the Left header/Center header/Right header options in the Options section, and click the Ok button.
doc sequential page nubmers across sheets 6

Now page numbers are batch inserted into all specified worksheets.

3. Go to the Sheet tab bar, and select all worksheets which you will insert sequential page numbers when printing.
doc sequential page nubmers across sheets 1

Note: Holding the Shift key, you can select multiple adjacent worksheets by clicking the first worksheet and the last one in the Sheet Tab bar; holding the Ctrl key, you can select multiple nonadjacent worksheets by clicking each worksheet in the Sheet Tab bar.

4. Click File > Print to print these worksheets with sequential page numbers.


Demo: insert sequential page numbers across worksheets when printing


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Comments (5)
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This comment was minimized by the moderator on the site
If I want to page number multiple sheets, and sheet 1 has 3 pages these pages will number sequentially, but sheet 2 will start numbering the pages from 1 again not 4. What should do?
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This comment was minimized by the moderator on the site
Hi Kwesi,
You should select both sheets when inserting page numbers and printing.
When printing, if you select only the second sheet, the page number will also begin with 1.
This comment was minimized by the moderator on the site
In my case if sheet 1 has 3 pages that will following sequentially, but sheet 2 will start the page from 1 not 4. What should do?
This comment was minimized by the moderator on the site
when i print entire work book the page no coming continuously, i need separate set of page no for separate sheet
This comment was minimized by the moderator on the site
Hi haja,
Before inserting pages, you need to select all or multiple worksheets,
Note: Holding the Shift key, you can select multiple adjacent worksheets by clicking the first worksheet and the last one in the Sheet Tab bar; holding the Ctrl key, you can select multiple nonadjacent worksheets by clicking each worksheet in the Sheet Tab bar.
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