Skip to main content

Kutools for Office ā€” One Suite. Five Tools. Get More Done.

How to count the number of cells with data in Excel?

Author Sun Last modified

Supposing you have a range of data, and some cells in this range are without any data, but you just need to count the number of cells with data, do you have any good methods to count the nonblank cells only instead of counting one by one manually in Excel?

sample data

Count cells contain data with formula

Count cells contain data with Kutools for Excel

arrow blue right bubble Count cells contain data with formula

Here I can tell you a simple formula to count the cells containing data in Excel.

Select a blank cell which you will output the counting result, and enter this formula =COUNTA(A1:D7), press Enter key to get the answer. See screenshot:

Tip: in the formula, A1:D7 is the data range you use.

apply a formula to count cells contain data
arrow down
press Enter key to get the result

arrow blue right bubble Count cells contain data with Kutools for Excel

If you want to count the cells with data, but also identify and select these cells, you can use Kutools for Excelā€™s Select Nonblank Cells utility to quickly count the cells which contain data and select them.

Kutools for Excel offers over 300 advanced features to streamline complex tasks, boosting creativity and efficiency. Itegarate with AI capabilities, Kutools automates tasks with precision, making data management effortless. Detailed information of Kutools for Excel...         Free trial...

After free installing Kutools for Excel, please do as below:

1. Select the data range you use, and then click Kutools > Select > Select Nonblank Cells. See screenshot:

click Select Nonblank Cells feature of kutools

2. Then a dialog pops out to tell you the number of nonblank cells, and at the same time, all the nonblank cells are selected. See screenshot:

a dialog pops out to tell the number of nonblank cells

3. You can close OK to close the dialog, and the nonblank cells will be kept selected.

 

Relative Articles:

Best Office Productivity Tools

šŸ¤– Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functionsā€¦
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup  |   Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar   |  Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells   |  Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets:  12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more
Use Kutools in your preferred language ā€“ supports English, Spanish, German, French, Chinese, and 40+ others!

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!

All Kutools add-ins. One installer

Kutools for Office suite bundles add-ins for Excel, Word, Outlook & PowerPoint plus Office Tab Pro, which is ideal for teams working across Office apps.

Excel Word Outlook Tabs PowerPoint
  • All-in-one suite ā€” Excel, Word, Outlook & PowerPoint add-ins + Office Tab Pro
  • One installer, one license ā€” set up in minutes (MSI-ready)
  • Works better together ā€” streamlined productivity across Office apps
  • 30-day full-featured trial ā€” no registration, no credit card
  • Best value ā€” save vs buying individual add-in