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How to count the number of cells with data in Excel?

Author: Sun Last Modified: 2020-09-21

Supposing you have a range of data, and some cells in this range are without any data, but you just need to count the number of cells with data, do you have any good methods to count the nonblank cells only instead of counting one by one manually in Excel?

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Count cells contain data with formula

Count cells contain data with Kutools for Excel

arrow blue right bubble Count cells contain data with formula

Here I can tell you a simple formula to count the cells containing data in Excel.

Select a blank cell which you will output the counting result, and enter this formula =COUNTA(A1:D7), press Enter key to get the answer. See screenshot:

Tip: in the formula, A1:D7 is the data range you use.

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arrow blue right bubble Count cells contain data with Kutools for Excel

If you want to count the cells with data, but also identify and select these cells, you can use Kutools for Excel’s Select Nonblank Cells utility to quickly count the cells which contain data and select them.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After free installing Kutools for Excel, please do as below:

1. Select the data range you use, and then click Kutools > Select > Select Nonblank Cells. See screenshot:

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2. Then a dialog pops out to tell you the number of nonblank cells, and at the same time, all the nonblank cells are selected. See screenshot:

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3. You can close OK to close the dialog, and the nonblank cells will be kept selected.


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