Note: The other languages of the website are Google-translated. Back to English

How to quickly count the first instance only of values in Excel?

If there is a list with some duplicate and unique values, and now you want to count all the first instance of values including duplicates as below screenshot shown, do you have any quick and easy ways to solve this task in Excel?

doc count first instance 1

Count first instance of items with formula

Count first instance of items with Kutools for Excel

arrow blue right bubble Count first instance of items with formula

To count the first instance of items, you can use a formula to find all the first instance of values, and then count them.

1. Select a blank cell next to your data, and type this formula =(COUNTIF($A$1:$A1,$A1)=1)+0, press Enter key, and then drag the autofill handle down to the cell needed this formula. See screenshot:

Tip: With the formula $A$1 is the first cell of the data column, and $A1 is the cell you want to use. And get the result “1” indicates the corresponding cell is the first instance, and “0” is not.

doc count first instance 2
doc arrow
doc count first instance 3

2. Then select a cell and type =SUM(B1:B10) and press Enter key to get the counting result of first instance. See screenshot:

Tip: In this formula, B1:B10 is the formula cells you used in step1, you can change it based on your need.

doc count first instance 4doc rightdoc count first instance 5

arrow blue right bubble Count first instance of items with Kutools for Excel

If you have Kutools for Excel installed, and you can use its Select Duplicate & Unique Cells utility to quickly count the first instance of items, and also can highlight them if you need.

Kutools for Excel, with more than
handy functions, makes your jobs more easier. 

After free installing Kutools for Excel, please do as below:

1. Select all the cells you want to count the first instance, and then click Kutools > Select > Select Duplicate & Unique Cells. See screenshot:

doc count first instance 6

2. In the Select Duplicate & Unique Cells dialog, check All unique (Including 1st duplicates) option in the Rule section, and then you can choose whether fill the selected cells with background or font colors. See screenshot:

doc count first instance 7

3. Click Ok, and a dialog pops out to tell you the counting result of first instance in the selection. See screenshot:

doc count first instance 8

4. Click OK to close the dialogs, and you can see all the first instance of the items are selected and highlighted.

Relative Articles:

The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office / Excel 2007-2021 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations

Follow Us

Copyright © 2009 - | All rights reserved. Powered by ExtendOffice. | Sitemap
Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.
Protected by Sectigo SSL