How to insert a blank new row automatically by Command Button in Excel?

In many cases, you may need to insert a blank new row into a specified position of your worksheet. In this article, we will show you how to insert a blank new row automatically by clicking on a Command Button in Excel.

Insert a blank new row automatically by Command Button


Insert a blank new row automatically by Command Button

You can run the following VBA code to insert a blank new row by clicking a Command Button. Please do as follows.

1. Firstly, you need to insert a Command Button. Please click Developer > Insert > Command Button (ActiveX Control). See screenshot:

2. Then draw a Command Button in to the worksheet you need to add new rows, right click the Command Button and click Properties from the right-clicking menu.

3. In the Properties dialog box, enter the displayed text of the Command Button into the Caption box under the Categorized tab, and then close the dialog box.

You can see the displayed text of the Command Button is changed as below screenshot shown.

4. Right click the Command Button again, and then click View Code from the right-clicking menu.

5. Then the Microsoft Visual Basic for Applications window, please replace the original code with the below VBA code into the Code window.

VBA code: Automatically insert blank new row by Command Button

Private Sub CommandButton1_Click()
    Dim rowNum As Integer
    On Error Resume Next
    rowNum = Application.InputBox(Prompt:="Enter Row Number where you want to add a row:", _
                                    Title:="Kutools for excel", Type:=1)
    Rows(rowNum & ":" & rowNum).Insert Shift:=xlDown
End Sub

Note: In the code, CommanButton1 is the name of the Command Button you have created.

6. Press Alt + Q keys simultaneously to close the Microsoft Visual Basic for Applications window. And turn off the Design Mode under the Developer tab.

7. Click the inserted Command Button, and a Kutools for Excel dialog box pops up. Please enter a certain row number where you want to add a blank new row, and then click the OK button. See screenshot:

Then the blank new row is inserted into a specified position of your worksheet as below screenshot shown. And it keeps the cell formatting of the above cell.


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  • To post as a guest, your comment is unpublished.
    goncalo.teixeira992@gmail.com · 5 months ago
    is it possible to create in a different sheet? I really need that
  • To post as a guest, your comment is unpublished.
    arif · 7 months ago
    can possible insert multiple sheet row at one time click by this .
    • To post as a guest, your comment is unpublished.
      crystal · 7 months ago
      Hi,
      The below code can help you solve the problem. Please have a try.

      Private Sub CommandButton1_Click()
      Dim xIntRrow As Integer
      Dim rowNum As Integer
      On Error Resume Next
      rowNum = Application.InputBox(Prompt:="Enter Row Number where you want to add a row:", _
      Title:="Kutools for excel", Type:=1)
      xIntRrow = Application.InputBox(Prompt:="Type in the number of rows you want to insert", _
      Title:="Kutools for excel", Type:=1)
      Rows(rowNum + 1 & ":" & rowNum + 1).EntireRow.Resize(xIntRrow).Insert Shift:=xlShiftDown

      End Sub
  • To post as a guest, your comment is unpublished.
    JW · 1 years ago
    Yes, I played with the script and it worked for me. You just add the row number you want (I chose row 6), but I'll be shocked if it's allowed to be published.

    Private Sub CommandButton1_Click()
    Dim rowNum As Integer
    On Error Resume Next
    Rows(rowNum & "6").Insert Shift:=xlDown
    End Sub
  • To post as a guest, your comment is unpublished.
    Tarl · 1 years ago
    Is there a way to have the new row keep the formatting of the row below instead of the row above?
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Hi Tarl,
      Sorry can help solving this problem yet. Thanks for your comment.
  • To post as a guest, your comment is unpublished.
    Simon · 1 years ago
    Is there a way to add an Insert Row button and have the new rows keep the cells merged/formatted as they are in the rest of a table?
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Hi Simon,
      Sorry can help solving this problem yet. Thanks for your comment.
  • To post as a guest, your comment is unpublished.
    stiles.michellel@gmail.com · 2 years ago
    I'm having the same issue as Kim - When the sheet is unprotected it adds the row with the correct formatting and correct formulas. Once the sheet is protected it doesn't copy down the formulas. Any thoughts?
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Dear Michelle,
      By default, a protected worksheet does not allow to insert blank row.
      Therefore, the VBA code can't work in that case.
  • To post as a guest, your comment is unpublished.
    Kim · 2 years ago
    Hi

    I am using this code but it is not bringing down the formulas from the row before, can you help please.
    • To post as a guest, your comment is unpublished.
      crystal · 2 years ago
      Dear Kim,

      Please insert a Table with the range you will insert blank rows inside. After that, when inserting new row, the formula will bring down automatically.

      Best Regards, Crystal
      • To post as a guest, your comment is unpublished.
        Robert · 1 years ago
        Can you provide an example? Not following what you're say here. Thanks
        • To post as a guest, your comment is unpublished.
          crystal · 1 years ago
          Hi,
          Please convert your range to a table range in order to bring down the formula automatically when inserting new rows. See screenshot:
  • To post as a guest, your comment is unpublished.
    Lydia · 3 years ago
    Could anyone advise on how can I amend this to automatically add the new row to the bottom of an excel table?
    • To post as a guest, your comment is unpublished.
      Raviv · 2 years ago
      did you find the answer ?