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How to use Command Button to save active worksheet as PDF file in Excel?

Author Siluvia Last modified

While working in Microsoft Excel, you may face the problem of saving active worksheet as PDF file. In this article, you can learn how to save active worksheet as PDF file with VBA code through a Command Button. And if you also want to save a range or each worksheet in active workbook as individual PDF file, this article can also help you.

Use Command Button to save active worksheet as PDF file with VBA code
Easily save active or each worksheet as individual PDF file with Kutools for Excel

Use Command Button to save active worksheet as PDF file with VBA code

You can run the following VBA code to save an active worksheet as PDF file by clicking on a Command Button. Please do as follows.

1. Firstly, you need to create a folder named PDF for saving your new converted PDF file. Here I create this folder in my local disc (C:).

2. Please insert a Command Button by clicking Developer > Insert > Command Button (ActiveX Control). See screenshot:

click Command Button from Developer tab

2. Then draw a Command Button in to the worksheet you need to add new rows, right click the Command Button and click Properties from the right-clicking menu.

lick Properties from the right-clicking menu

3. In the Properties dialog box, enter the displayed text of the Command Button into the Caption box under the Categorized tab, and then close the dialog box.

enter the displayed text of the Command Button in the Properties dialog box

You can see the displayed text of the Command Button is changed as below screenshot shown.

the displayed text of the Command Button is changed

4. Right click the Command Button again, and then click View Code from the right-clicking menu.

click View Code from the right-clicking menu

5. In the opening Microsoft Visual Basic for Applications window, please replace the original code in the Code window with the following VBA code.

VBA code: Command Button to save active worksheet as PDF

Private Sub CommandButton1_Click()
    Application.ScreenUpdating = False
    ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, _
            Filename:="C:\PDF\Export.pdf", _
            OpenAfterPublish:=False
    Application.ScreenUpdating = True
End Sub

Note: In the code, CommandButton1 is the Command Button name you will use to save active sheet as PDF file. "C:\PDF\Export.pdf" is the path and name of your saving PDF file.

6. Press the Alt + Q keys simultaneously to close the Microsoft Visual Basic for Applications window. Then turn off the Design Mode under the Developer tab.

Now, click on the Command Button, the active worksheet will be saved as a PDF file named Export and located in the specified location.

Save each worksheet as individual PDF file of active workbook with Kutools for Excel

Here recommend the Split Workbook utility of Kutools for Excel to easily save active worksheet as a PDF file. Besides, you can also save each worksheet in current workbook as individual PDF file with this utility.

Kutools for Excel offers over 300 advanced features to streamline complex tasks, boosting creativity and efficiency. Itegarate with AI capabilities, Kutools automates tasks with precision, making data management effortless. Detailed information of Kutools for Excel...         Free trial...

1. In the workbook you need to save each worksheet as individual PDF file, then click Kutools Plus > Workbook > Split Workbook. See screenshot:

click Split Workbook feature of kutools

2. In the Split Workbook dialog box, please configure as follows:

2.1) Only check the active sheet name in the Worksheet name box;
2.2) Select PDF (*.pdf) option from the Save as type drop-down list;
2.3) Click the Split button, then a Select Folder dialog pops up, specify a folder to save the PDF file;

specify options in the Split Workbook dialog box

Then the selected worksheet is saved as PDF file immediately.

the selected worksheet is saved as PDF file

Notes:

1. You can check multiple worksheet names in the Worksheet name box to save them as individual pdf file at once;
2. Except for saving worksheet as pdf files, you can save worksheets as txt. or csv. file as you need.

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