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How to validate email addresses in a column of worksheet?

Author: Xiaoyang Last Modified: 2020-04-24

As we all known, a valid email address is composed of three parts, the user name, the "at symbol" (@), and the domain. Sometimes, you just allow others to enter only the email address format text into a specific column of worksheet. Is it possible to achieve this task in Excel?

Validate only email addresses can be entered in a column with Data Validation function

Validate only email addresses can be entered in a column with an excellent feature

Simple demo


Validate only email addresses can be entered in a column with Data Validation function

In Excel, the powerful feature Data Validation can help you to quickly validate only email addresses entered in a column of cells, please do as follows:

1. Select the cells that you want to only allowed to type with email addresses format, and then click Data > Data Validation > Data Validation, see screenshot:

2. In the Data Validation dialog box, under the Settings tab, choose Custom from the Allow drop down, and then enter this formula: =ISNUMBER(MATCH("*@*.?*",A2,0)) into the Formula text box, see screenshot:

Note: In the above formula, A2 is the first cell of the column that you want to validate the cells.

3. Then click OK button, now, when you enter texts which are not email addresses format, a warning message box will pop out to remind you, see screenshot:


Validate only email addresses can be entered in a column with an excellent feature

Here, Kutools for Excel provides a useful feature - Validate Email Address, which can help you to prevent other text from entering but only Email Address can be typed quickly and easily.

Tips:To apply this Validate Email Address feature, firstly, you should download the Kutools for Excel, and then apply the feature quickly and easily.

After installing Kutools for Excel, please do as this:

1. Select the cells that you want to only Email Addresses can be entered.

2. Then, click Kutools > Prevent Typing > Validate Email Address, see screenshot:

3. And then, when entering the text that is not Email Address format, a prompt box will pop out to remind you, see screenshot:

Click to Download Kutools for Excel and free trial Now!


Simple demo


Validate only email addresses can be entered in a column or multiple ranges

Kutools for Excel's Validate Email Address utility can help you to set the data validation that only Email Address can be entered into a range of cells with only one click. Click to download Kutools for Excel!

Kutools for Excel: with more than 300 handy Excel add-ins, free to try with no limitation in 60 days. Download and free trial Now!


More relative data validation articles:

  • Apply Data Validation To Force Phone Number Format In Excel
  • Maybe, there are various phone number formats can be used when typing into the Excel workbook. But, how could you only allow one phone number format to be entered in a column of worksheet? For example, I just want the phone number as this format 123-456-7890 to be allowed entering in a worksheet.
  • Apply Multiple Data Validation In One Cell In Excel
  • In Excel worksheet, applying one data validation to a cell may be common for us, but, have you ever tried to use multiple data validation into one cell? This article, I will talk about some different examples for solving this task in Excel.
  • Data Validation The Date Of Current Year In Excel Worksheet
  • In Excel, the Data Validation is a useful feature for us, with it, we can prevent duplicate cells, allow the specific date to be entered, and so on. This article, I will talk about how to allow only the dates of the current year to be entered by using the Data Validation function in Excel worksheet.

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Comments (12)
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This comment was minimized by the moderator on the site
=ISNUMBER(MATCH("*@*.?*",A2,0)) is not septable pls send me solution via email
This comment was minimized by the moderator on the site
I did not getting Microsoft code
This comment was minimized by the moderator on the site
Bei meinem Excel müssen die deutschen Funktionsbezeichnungen verwendet werden.
statt ISNUMBER > ISTZAHL
statt MATCH > VERGLEICH
This comment was minimized by the moderator on the site
Does not work at all !

correct regexp is : ^[\w-\.]+@([\w-]+\.)+[\w-]{2,4}$
however, with Kutools, I can still put 1 letter TLD or accents or comas etc.
so this is considered a valid email address : p,rô-u.t;é@eee.e
I am immediately uninstalling.
This comment was minimized by the moderator on the site
It`s great you can validate straightly in Excel, however, it doesn`t always work properly. So, I would recommend using online services for that. There is a lot to choose from, I, for example, use proofy.io.
This comment was minimized by the moderator on the site
You must work for proofy.io? $.006 for 1,000,000 records = $6,000 = CRAZY EXPENSIVE.
This comment was minimized by the moderator on the site
It`s great to be able to validate emails straight in Excel, however, it doesn`t work out effectively sometimes. So, I think that the online tools may help. For example, proofy.io, which I, personally use.
This comment was minimized by the moderator on the site
This doesn't validate emails at all.... I am still able to place spaces and returns in the field (in the middle and at the end) which negates the point for me.
This comment was minimized by the moderator on the site
To correct this so it works for all domains, use: =ISNUMBER(MATCH("*@*.?*",A2,0)). Then it supports 2-letter domains such as ".ca" as well as complex domains such as ".co.uk" and "server1.company.com".
This comment was minimized by the moderator on the site
Wow ! Great this works best
This comment was minimized by the moderator on the site
Thanks - I also had an issue with 2-letter domains that this fixes.
This comment was minimized by the moderator on the site
Will not work for .uk, and for 2015+ domains like .training
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