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How to use conditional formatting to create a Gantt chart in Excel?

Author: Sun Last Modified: 2020-09-08

The Gantt graph can describe the process of the program, but do you know how to use the Conditional Formatting feature to create a simple Gantt chart in Excel? In this article, I will introduce the steps on creating Gantt chart by conditional formatting.

Use Conditional Formatting to create Gantt chart

Use a quick tool to create a standard Gantt chart

Use Conditional Formatting to create Gantt chart

Supposing your data list as below screenshot shown:
doc conditional gantt chart 1

1. Select the cells which are in the date columns, D2:Z7, and click Home > Conditional Formatting > New Rule. See screenshot:
doc conditional gantt chart 2

2. Then in the New Formatting Rule dialog, select Use a formula to determine which cells to format in the Select a Rule Type list, and type this formula =AND(D$1>=$B2, D$1<=$C2) into the Format values where this formula is true textbox, and click Format. Then in the Format Cells dialog, enable the Fill tab, and select one color you want to use for highlighting. See screenshot:
doc conditional gantt chart 3

In the formula, D1 is the first cells which in the date columns, B2 is the first start date in Start Date column, and C2 is the first end date in the End Date column.

3. Click OK > OK, the Gantt chart has been displayed.
doc conditional gantt chart 4

Use a quick tool to create a standard Gantt chart

The Gantt Chart tool in the Charts groups of Kutools for Excel which can help you quickly create a standard Gantt chart in Excel.
gantt chart

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After free installing Kutools for Excel, please do as below:

1. Click Kutools > Charts > Point in Time > Gantt Chart.
doc kutools gantt chart 2

2. In the Gantt Chart dialog, do as below:

1) Choose the task (project) names in the Task Name text box;

2) Select the cells contain start dates in Start Date/Time textbox;

3) Select the cells contain end dates or duration days to the End Date/Time or Duration textboxes as you need. See screenshot:
doc kutools gantt chart 2

3. Click Ok, a dialog pops out to remind you a hidden sheet will be created as well to place the data. Click Yes, the Gantt chart has been created.
doc kutools gantt chart 3
doc kutools gantt chart 4

Tip:In the first time using, you can click the Example button to realize how this tool work.

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