Log in
x
or
x
x
Register
x

or

How to save worksheets/workbook as read only?

Let’s say you need to share a workbook or worksheet with others, but want to protect your workbook or worksheet from being modified, how could you deal with it? Actually, you can save the workbook or worksheet as read-only in Excel.

Office Tab Enable Tabbed Editing and Browsing in Office, and Make Your Work Much Easier...
Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%
  • Reuse Anything: Add the most used or complex formulas, charts and anything else to your favorites, and quickly reuse them in the future.
  • More than 20 text features: Extract Number from Text String; Extract or Remove Part of Texts; Convert Numbers and Currencies to English Words.
  • Merge Tools: Multiple Workbooks and Sheets into One; Merge Multiple Cells/Rows/Columns Without Losing Data; Merge Duplicate Rows and Sum.
  • Split Tools: Split Data into Multiple Sheets Based on Value; One Workbook to Multiple Excel, PDF or CSV Files; One Column to Multiple Columns.
  • Paste Skipping Hidden/Filtered Rows; Count And Sum by Background Color; Send Personalized Emails to Multiple Recipients in Bulk.
  • Super Filter: Create advanced filter schemes and apply to any sheets; Sort by week, day, frequency and more; Filter by bold, formulas, comment...
  • More than 300 powerful features; Works with Office 2007-2019 and 365; Supports all languages; Easy deploying in your enterprise or organization.


Save a workbook as read-only

If you want to protect the whole workbook from being modified, you can save the workbook as a read-only file.

1. Open the workbook, and click File > Save As (> Browse).

2. In the Save As dialog box, please click Tools > General Options. See screenshot:

Notes:
(1) By default, the folder containing the current workbook is opened in the Save as dialog box, and the workbook name is added in the File name box automatically. Please do not change them.
(2) If you have never saved the current workbook before, please specify a folder to save it, and type a name for it in the File name box.

3. In the General Options dialog box, please check the Read-only recommended option, and click the OK button. See screenshot:

4. Click the Save button in the Save As dialog box.

5. Now the Confirm Save As dialog box comes out. Please click the Yes button to go ahead.

Note: If you save the workbook for the first time, this dialog box won’t pop out.

When you reopen the workbook later, a warning dialog box will pop out and tell you the workbook is read-only as below screenshot shown:


Save a worksheet as read-only

If you want to protect a worksheet from being modified, you can save this worksheet as read-only by protecting it easily.

1. Enable the specified worksheet you will save as read-only, and click Review > Protect Sheet. See screenshot:

2. In the Protect Sheet dialog box, please type a password in the Password to unprotect sheet box, uncheck any option in the Allow all users of this worksheet to list box, and click the OK button. See screenshot:

3. In the Confirm Password dialog box, please retype the password, and click the OK button. See screenshot:

Now when you or other users want to modify the worksheet, a warning dialog box will pop out as below screenshot shown:


Save multiple worksheets as read-only

If you need to protect multiple worksheets from being modified, you can save them as read-only in bulk by Kutools for Excel’s Protect Worksheet feature.

1. Click Enterprise > Protect Worksheet. See screenshot:

2. In the Protect Worksheet dialog box, please check the worksheets you will protect, and click the Ok button. See screenshot:

3. In the second Protect Worksheet dialog box, please (1) type a password in both Password and Retype password boxes, (2) uncheck any option in the Allow all users of this worksheet to list box, and then (3) click the Ok button. See screenshot:

4. Now a dialog box comes out and tells you how many worksheets have been protected. Please click the OK button to close it. And then close the first Protect Worksheet dialog box.

Now all specified worksheets are protected. Nobody can modify these worksheets until they are unprotected by a correct password.


Related articles:


The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.

Be the first to comment.