Merge and Combine Columns without Losing Data in Excel

If you merge multiple columns of data in Excel (no matter which Excel version you are using), only the left column of data will be kept, and the data of other columns will be deleted, if you apply the "Merge and Center" command from Home tab on the Alignment group. This tutorial is talking about how to merge or combine different columns of data into one cell or column in Excel.


Merge columns of data into one cell without losing data by Clipboard

To merge multiple columns into only one cell without losing any data in Excel, you can use the Clipboard to solve the problem easily.

1. First of all, enable the Clipboard by clicking the Anchor button  at the bottom-right corner of Clipboard group on the Home tab. See screenshot:

2. Select the columns you will merge, and press Ctrl + C keys to copy them.
Note: You can also click Home > Copy to copy them.

Now the columns are copied and listed in the Clipboard at once.

3. Double click into a blank cell where you will place the copied columns, and then click the copied item in the Clipboard. Now the copied items are filled into the active cell as below screenshot shown.

So far, all selected columns are merged and placed into the specified cell as below screenshot shown.

Combine multiple columns without losing data and number format in Excel

Normally when merging cells with the Merge feature in Excel, it will remove all cell contents except the first cell content. However, with Kutools for Excel's Combine (Rows & Columns)utility, you can easily batch combine multiple cells/rows/columns without losing data. What's more, this utility also supports remaining original date format and number formats in the combination results. Full Feature Free Trial 30-day!
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Merge columns of data into one column with formula

If you need to merge multiple columns of data into one column without any data losing, you can apply formulas to deal with it in Excel.

Formula 1: =A2&B2&C2&...

In Cell D2, please enter the formula =A2&B2&C2, and then drag the AutoFill handle down to apply the formula to other cells in the active column.

And the columns of data have been merged into one column. See screenshot:

Formula 2: =A2&" "&B2&" "&C2&...

In Cell D2, please enter the formula =A2&" "&B2&" "&C2, and then drag the AutoFill handle down to apply the formula to other cells in the active column.

Notes:
(1) In both formulas, A2, B2, and C2 are cells in the first row you will merge into one, and you can change them as you need.
(2) To remove formulas from the merging results, you can copy the merging results firstly, right click the range of merging results, and select Paste > Values in the context menu as below screenshot shown, or Apply Kutools > To Actual to remove formulas but keep the merging results with only one click. Read more...

(3) Both formula will clear the number formatting in the merging results. For example, the date “2/15/2019” will be merged as “43511”, the percentage “5.79%” will be merged as “0.0579” etc.


Merge columns of data into one without losing data by CONCATENATE

If there are multiple cells in each row, it will be quite tedious to apply the formula of =A1&" "&B1&" "&C1. Here, I will introduce the CONCATENATE function to deal with this problem.

1. Select a blank cell, enter the formula =CONCATENATE(A2:C2&","), and then highlight A2:C2&”,” in the formula. (Note: In the formula, A2:C2 is the range in the first row I will merge, and “,” means separate each cell content by a comma. )

2. Press F9 key to convert the highlight part of the formula to values.

3. Now the highlight part of the formula is replaced with the cell content automatically. Please remove the curly brackets { and }.

4. Press the Enter key to get the merging result.

Note: This formula will clear the number formatting in the merging results. For example, the date “2/15/2019” will be merged as “43511”, the percentage “5.79%” will be merged as “0.0579” etc.


Quickly merge columns of data without losing data with Kutools for Excel

You can use the third party add-in Kutools for Excel to quickly merge multiple columns.

Kutools for Excel - Includes more than 300 handy tools for Excel. Full feature free trial 30-day, no credit card required! Get It Now

1. After installing Kutools for Excel, please select the columns of data that you want to merge, and then click Kutools > Combine. See screenshot:

2. In the Combine Columns or Rows dialog box, specify the options as follows:
(1) Select  Combine columns under To combine selected cells according to following options;
(2) Specify a separator for the combined data, here I select the Space option;
(3) Specify the cell you want to place your combined result;
(4) Specify how you want to deal with the combined cells. You can keep or delete contents from those combined cells, and you can also merge those combined cells. See screenshot:

3. Then click Ok to combine multiple columns into one column without losing data. You will get the following results:

The Combine (Columns or Rows) feature of Kutools for Excel supports more combination scenarios in Excel. Have a Free Trial!


Demo: Combine Multiple Columns without Losing Data in Excel

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  • To post as a guest, your comment is unpublished.
    Medhesh · 6 years ago
    I tried with this and it is really helpful. Thanks a lot.
  • To post as a guest, your comment is unpublished.
    yippy · 6 years ago
    Hi,
    My formula is A&B&C, Eg: MyNameIs.
    After I paste new data replacing A, B and C, the result in the formula became My NameIs. How can I merge it as MyNameIs? I have dechecked all delimiters but it doesnt work. :sad:
    • To post as a guest, your comment is unpublished.
      Morenina · 6 years ago
      [quote name="Medhesh"]I tried with this and it is really helpful. Thanks a lot.[/quote]
      [quote name="yippy"]Hi,
      My formula is A&B&C, Eg: MyNameIs.
      After I paste new data replacing A, B and C, the result in the formula became My NameIs. How can I merge it as MyNameIs? I have dechecked all delimiters but it doesnt work. :sad:[/quote]


      [b]Merge columns of data with spaces between the data: =A1&" "&B1&" "&C1&…[/b]
      :-)
  • To post as a guest, your comment is unpublished.
    Stephanie · 6 years ago
    Thank god to finding this place :) I have the paste special feature or paste, not the numbers 1,2,3 How do I paste the final text product without taking the formual? the content without the formula
  • To post as a guest, your comment is unpublished.
    SaravananS · 6 years ago
    Excellent tips... Thanks
  • To post as a guest, your comment is unpublished.
    Sandra · 6 years ago
    Fantastic, easy and just what I needed. Thank you
  • To post as a guest, your comment is unpublished.
    Irina · 6 years ago
    Excellent tip!!! thanks a lot! saves me so much hassle in future :)
  • To post as a guest, your comment is unpublished.
    colleen · 6 years ago
    yup thanks a ton!! :-)
  • To post as a guest, your comment is unpublished.
    Louisa · 6 years ago
    Wow! Works like a charm. Thank you!
  • To post as a guest, your comment is unpublished.
    CLaudia · 6 years ago
    I have the same question as MommaMary.

    And a thankyou!
    • To post as a guest, your comment is unpublished.
      MommaMary · 6 years ago
      After you copy, use the Values paste option. Mine has a 1-2-3 on the picture of the paste choice. This will paste only the info and none of the formula.
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    MommaMary · 6 years ago
    Now that the cells are merged, how can I copy and paste them to another group that I want to alphabetize? I do a lot of genealogy and I want to put all of the residents of a county's cemeteries in a large spread sheet. There is always one person that lists each name in a separate column. I did the fantastic merge of columns but it copies the formula not the text to the page I want.
    • To post as a guest, your comment is unpublished.
      Asadullah · 6 years ago
      [quote name="MommaMary"]Now that the cells are merged, how can I copy and paste them to another group that I want to alphabetize? I do a lot of genealogy and I want to put all of the residents of a county's cemeteries in a large spread sheet. There is always one person that lists each name in a separate column. I did the fantastic merge of columns but it copies the formula not the text to the page I want.[/quote]
      Just Paste as Values only! :D Works well!
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    Angela · 6 years ago
    Wish I could share like tweet etc. This was super helpful. Thanks!
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    p4u · 6 years ago
    Thanks a lot sir l love u