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How to rearrange text in a cell in Excel?

Supposing you got a spreadsheet with a long list names which all format as “Last name First name”, and now you need to rearrange all names to “First name, Last name”. How to achieve it? This article will introduce three methods to help you solve the problem.

Rearrange text in a cell with formula
Rearrange text in a cell with VBA code
Quickly rearrange text in a cell with Kutools for Excel


Rearrange text in a cell with formula

The below formula can help you flip last name and first name in a cell in Excel. Please do as follows.

1. Select a blank cell to output the rearranged text, enter the below formula into it and then press the Enter key.

=TRIM(MID(b2,SEARCH(" ",b2)+1,250))&" "&LEFT(b2,SEARCH(" ",b2)-1)

Note: in the formula, B2 is the cell contains the name you will rearrange. Please change it based on your need.

2. Keep selecting the result cell, drag the Fill Handle down to flip all names as below screenshot shown.


Easily rearrange text in a cell in Excel:

The Reverse Text utility of Kutools for Excel can help you to easily swap text around within one cell by certain separator in Excel. See below screenshot:
Download and have try! ( 30-day free trail)


Rearrange text in a cell with VBA code

Besides, you can apply below VBA code to flip all names in a list at once in Excel. Please do as follows.

1. Press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, click Insert > Module. Then copy below VAB code into the Module window.

VBA code: Rearrange text in a cell

Sub RearrangeText() 
'Updated by Extendoffice 20180503
Dim xRg As Range, yRg As Range 
Dim LastRow As Long, i As Long 
Dim strTxt As String, strFs As String 
Dim strLs As String, N As Integer 
On Error Resume Next 
Set xRg = Application.InputBox(Prompt:="Range Selection:", _ 
Title:="Kutools for excel", Type:=8) 
For Each yRg In xRg 
On Error Resume Next 
strTxt = yRg.Value 
Trim (strTxt) 
N = InStr(strTxt, " ") 
strLs = Left(strTxt, N - 1) 
strFs = Right(strTxt, Len(strTxt) - N) 
yRg.Value = strFs & " " & strLs 
Next 
End Sub

3. Then a Kutools for Excel dialog box pops up, please select the name list you want to rearrange, and then click the OK button. See screenshot:

Then all “Last name First name” in selected list are flipped immediately.


Quickly rearrange text in a cell with Kutools for Excel

This section will introduce the Reverse Text Order utility of Kutools for Excel to help you rearrange text in a cell.

Before applying Kutools for Excel, please download and install it firstly.

1. Select the name list you will flip the “Last name First name”, then click Kutools > Text > Reverse Text Order. See screenshot:

2. In the Reverse Text dialog box, select the Space option and then click the OK button. See screenshot:

Then all names in selected list are rearranged at once.

  If you want to have a free trial ( 30-day) of this utility, please click to download it, and then go to apply the operation according above steps.


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  • To post as a guest, your comment is unpublished.
    J · 1 years ago
    I have text that needs swapping within a longer line,

    E.G "The Quick Brown Fox Jumps Over The Dog Lazy" needs to read "The Quick Brown Fox Jumps Over The Lazy Dog" - would this work for swapping only the last two words?
  • To post as a guest, your comment is unpublished.
    Angel · 1 years ago
    I have 5 names separated by a comma inside of one cell. In a 2nd cell, I have the same names separated by commas sorted in a different order. Can Kutools allow you to sort the 5 items within the same cell alphabetically?
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Hi Angel,
      Kutools can't handle this kind of operation yet.
  • To post as a guest, your comment is unpublished.
    Johan Mostert · 2 years ago
    What do you do with three names?
    • To post as a guest, your comment is unpublished.
      crystal · 2 years ago
      Hi,
      The methods also work for three names.