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How to count cells with specific text and fill/font color in Excel?

It may be easy for you to count number of cells that contain only one condition, such as count all cells with specific text or font/fill color. However, do you know how to count cells with multiple conditions? For example, count number of cells that contain both specific text and font/fill color. This article will show you the solution.

Count cells with specific text and fill color with VBA code

Count cells with specific text and font color with VBA code


Easily count and select cells with specific text in a range:

With the Select Specific Cells utility of Kutools for Excel, you can quickly count and select cells which contain specific text in a range. See screenshot:

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Count cells with specific text and fill color with VBA code


Supposing you have a table as below screenshot shown, for counting cells in column B based on the text and fill color of cell E2, please apply the following VBA code.

1. Press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, click Insert > Module, then copy below VBA code into the Module window.

VBA code: Count cells with specific text and fill color

Sub CountFillColorValue()
'Update by Extendoffice 20180702
    Dim I As Long
    Dim xNum As Long
    Dim Rows As Long
    Dim xRgD As Range
    Dim xRg, xRgS As Range
    On Error Resume Next
    Set xRg = Range("B2:B9")
    Set xRgS = Range("E2")
    Set xRgD = Application.InputBox("Please select a cell:", "KuTools for Excel", Selection.Address, , , , , 8)
    If xRgD Is Nothing Then Exit Sub
    xRows = xRg.Rows.Count
    Set xRg = xRg(1)
    xNum = 0
    For I = 1 To xRows
        If xRg.Offset(I - 1, 0).Interior.ColorIndex = xRgS.Interior.ColorIndex Then
            If xRg.Offset(I - 1, 0).Value = xRgS.Value Then
                xNum = xNum + 1
            End If
        End If
    Next
    xRgD = xNum
End Sub

Note: In the code, B2:B9 is the range you will count cells inside, E2 contains the text and fill color you will count cells based on. You can change them to your need.

3. Press the F5 key to run the code, then a Kutools for Excel dialog box pops up, please select a cell to place the result and then click the OK button. See screenshot:

Then the count result is showing in the selected cell immediately.


Count cells with specific text and font color with VBA code

For counting cells in range B2:B9 based on the text and font color of cell E2, please do as follows.

1. Open the Microsoft Visual Basic for Applications window by pressing the Alt + F11 keys.

2. In the Microsoft Visual Basic for Applications window, click Insert > Module, then copy below VBA code into the Module window.

VBA code: Count cells with specific text and font color

Sub CountFontColorValue()
'Update by Extendoffice 20180702
    Dim I As Long
    Dim xNum As Long
    Dim xRows As Long
    Dim xRgD As Range
    Dim xRg, xRgS As Range
    On Error Resume Next
    Set xRg = Range("B2:B9")
    Set xRgS = Range("E2")
    Set xRgD = Application.InputBox("Please select a cell:", "KuTools for Excel", Selection.Address, , , , , 8)
    If xRgD Is Nothing Then Exit Sub
    xRows = xRg.Rows.Count
    Set xRg = xRg(1)
    xNum = 0
    For I = 1 To xRows
        If xRg.Offset(I - 1, 0).Font.ColorIndex = xRgS.Font.ColorIndex Then
            If xRg.Offset(I - 1, 0).Value = xRgS.Value Then
                xNum = xNum + 1
            End If
        End If
    Next
    xRgD = xNum
End Sub

Note: In the code, B2:B9 is the range you will count cells inside, E2 is the criteria that you will count cells based on. You can change them as you need.

3. Press the F5 key to run the code, then a Kutools for Excel dialog box pops up, please select a cell to place the result and then click the OK button. See screenshot:

You will get the result as below screenshot shown:


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