How to filter Pivot table based on a specific cell value in Excel?
Normally, we are filtering data in a Pivot Table by checking values from the drop-down list as the left screenshot shown. If you want to make a Pivot Table more dynamic by filtering, you can try to filter it based on value in a specific cell. The VBA method in this article will help you solving the problem.
Filter Pivot Table based on a specific cell value with VBA code
Easily select entire rows based on cell value in a certian column:
The Select Specific Cells utility of Kutools for Excel can help you quickly select entire rows based on cell value in a certian column in Excel as below screenshot shown. After selecting all rows based on cell value, you can manually move or copy them to a new location as you need in Excel.
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Filter Pivot Table based on a specific cell value with VBA code
The following VBA code can help you filtering a Pivot Table based on a specific cell value in Excel. Please do as follows.
1. Please enter a value you will filter Pivot Table based on into a cell in advance (here I select cell H6).
2. Open the worksheet contains the Pivot Table you will filter by cell value. Then right click the sheet tab and select View Code from the context menu. See screenshot:
3. In the opening Microsoft Visual Basic for Applications window, copy below VBA code into the Code window.
VBA code: Filter Pivot Table based on cell value
Private Sub Worksheet_Change(ByVal Target As Range)
'Update by Extendoffice 20180702
Dim xPTable As PivotTable
Dim xPFile As PivotField
Dim xStr As String
On Error Resume Next
If Intersect(Target, Range("H6:H7")) Is Nothing Then Exit Sub
Application.ScreenUpdating = False
Set xPTable = Worksheets("Sheet1").PivotTables("PivotTable2")
Set xPFile = xPTable.PivotFields("Category")
xStr = Target.Text
xPFile.ClearAllFilters
xPFile.CurrentPage = xStr
Application.ScreenUpdating = True
End SubNotes: In the code,
1) “Sheet1” is the name of the worksheet.
2) “PivotTable2” is the name of the Pivot Table.
3) The filtering field in the pivot table is called "Category".
4) The value you want to filter the pivot table is placed in cell H6.
You can change the above variable values as you need.v
4. Press the Alt + Q keys to close the Microsoft Visual Basic for Applications window.
Then the Pivot Table is filtering based on the value in cell H6 as below screenshot shown:
You can change the cell value to others as you need.
Note: Values you type in cell H6 should exactly match the values in the Category drop down list of Pivot Table.
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