How to filter Pivot table based on a specific cell value in Excel?

Normally, we are filtering data in a Pivot Table by checking values from the drop-down list as the left screenshot shown. If you want to make a Pivot Table more dynamic by filtering, you can try to filter it based on value in a specific cell. The VBA method in this article will help you solving the problem.

Normally, we are filtering data in a Pivot Table by checking values from the drop-down list as the left screenshot shown. If you want to make a Pivot Table more dynamic by filtering, you can try to filter it based on value in a specific cell. The VBA method in this article will help you solving the problem.

Filter Pivot Table based on a specific cell value with VBA code

Filter Pivot Table based on a specific cell value with VBA code

The following VBA code can help you filtering a Pivot Table based on a specific cell value in Excel. Please do as follows.

1. Please enter a value you will filter Pivot Table based on into a cell in advance (here I select cell H6).

2. Open the worksheet contains the Pivot Table you will filter by cell value. Then right click the sheet tab and select View Code from the context menu. See screenshot:

3. In the opening Microsoft Visual Basic for Applications window, copy below VBA code into the Code window.

VBA code: Filter Pivot Table based on cell value

Private Sub Worksheet_Change(ByVal Target As Range)
'Update by Extendoffice 20180702
    Dim xPTable As PivotTable
    Dim xPFile As PivotField
    Dim xStr As String
    On Error Resume Next
    If Intersect(Target, Range("H6:H7")) Is Nothing Then Exit Sub
    Application.ScreenUpdating = False
    Set xPTable = Worksheets("Sheet1").PivotTables("PivotTable2")
    Set xPFile = xPTable.PivotFields("Category")
    xStr = Target.Text
    xPFile.ClearAllFilters
    xPFile.CurrentPage = xStr
    Application.ScreenUpdating = True
End Sub

Notes: In the code,

1) “Sheet1” is the name of the worksheet.
2) “PivotTable2” is the name of the Pivot Table.
3) The filtering field in the pivot table is called "Category".
4) The value you want to filter the pivot table is placed in cell H6.
You can change the above variable values as you need.

4. Press the Alt + Q keys to close the Microsoft Visual Basic for Applications window.

Then the Pivot Table is filtering based on the value in cell H6 as below screenshot shown:

You can change the cell value to others as you need.

Note: Values you type in cell H6 should exactly match the values in the Category drop down list of Pivot Table.

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  • To post as a guest, your comment is unpublished.
    AKTaylor · 2 months ago
    I was able to modify/filter 3 different pivots which are on the same tab. I also added a row in my data set "No Data Found", otherwise it left the filter to "ALL" which I didn't want. The above was a great help to earn me Kudos with management so I wanted to share. Note the (All) is case sensitive took me a bit to figure that out.

    Private Sub Worksheet_Change(ByVal Target As Range)
    'test
    Dim xPTable As PivotTable
    Dim xPFile As PivotField
    Dim xStr As String

    Dim x2PTable As PivotTable
    Dim x2PFile As PivotField
    Dim x2Str As String

    Dim x3PTable As PivotTable
    Dim x3PFile As PivotField
    Dim x3Str As String

    On Error Resume Next
    If Intersect(Target, Range("a2:e2")) Is Nothing Then Exit Sub

    Application.ScreenUpdating = False

    'tbl-1
    Set xPTable = Worksheets("Graphical").PivotTables("PivotTable1")
    Set xPFile = xPTable.PivotFields("MR Department - Department")
    xStr = Target.Text
    xPFile.ClearAllFilters
    xPFile.CurrentPage = xStr
    If xPFile.CurrentPage = "(All)" Then xPFile.CurrentPage = "No Data Found"

    'tbl-2
    Set x2PTable = Worksheets("Graphical").PivotTables("PivotTable2")
    Set x2PFile = x2PTable.PivotFields("MR Department - Department")
    x2Str = Target.Text
    x2PFile.ClearAllFilters
    x2PFile.CurrentPage = x2Str
    If x2PFile.CurrentPage = "(All)" Then x2PFile.CurrentPage = "No Data Found"

    'tbl-3
    Set x3PTable = Worksheets("Graphical").PivotTables("PivotTable3")
    Set x3PFile = x3PTable.PivotFields("MR Department - Department")
    x3Str = Target.Text
    x3PFile.ClearAllFilters
    x3PFile.CurrentPage = x3Str
    If x3PFile.CurrentPage = "(All)" Then x3PFile.CurrentPage = "No Data Found"

    Application.ScreenUpdating = True

    End Sub
  • To post as a guest, your comment is unpublished.
    Heather · 4 months ago
    Hi, I can't seem to get this to work. The cell I want to refer to is pulled in through from a formula - would this be why the filter can't find it as it is looking at the formula rather than the value that the formula returns?
    Thanks in advance
    Heather McDonagh
  • To post as a guest, your comment is unpublished.
    Aravind · 6 months ago
    Hello for some reason, this macro after entering into the visual basic page, does not show up at all. I am unable to enable/run this macro, i have checked all the trust center setting, but nothing happens, please help me
  • To post as a guest, your comment is unpublished.
    Ignacia · 1 years ago
    Hey! Thanks for your macro.

    I was trying to use it for more than one pivot table in the same page, but it does not work. I wrote it like this:

    Private Sub Worksheet_Change(ByVal Target As Range)
    Dim xPTable1 As PivotTable
    Dim xPFile1 As PivotField
    Dim xStr1 As String
    On Error Resume Next
    If Intersect(Target, Range("D7")) Is Nothing Then Exit Sub
    Application.ScreenUpdating = False
    Set xPTable1 = Worksheets("BUSCADOR").PivotTables("PV_ETAPA1")
    Set xPFile1 = xPTable1.PivotFields("ETAPA1")
    xStr1 = Target.Text
    xPFile1.ClearAllFilters
    xPFile1.CurrentPage = xStr1
    Application.ScreenUpdating = True

    Dim xPTable2 As PivotTable
    Dim xPFile2 As PivotField
    Dim xStr2 As String
    On Error Resume Next
    If Intersect(Target, Range("G7")) Is Nothing Then Exit Sub
    Application.ScreenUpdating = False
    Set xPTable2 = Worksheets("BUSCADOR").PivotTables("PV_ETAPA2")
    Set xPFile2 = xPTable2.PivotFields("ETAPA2")
    xStr2 = Target.Text
    xPFile2.ClearAllFilters
    xPFile2.CurrentPage = xStr2
    Application.ScreenUpdating = True

    End Sub

    Maybe you can help me out!

    Thanks in advance!
    • To post as a guest, your comment is unpublished.
      michael · 7 months ago
      Hi


      thanks for the Macro


      I am Trying the same thing but cannot get it to work on 2 tables. they are both looking at the same cell just 2 different pivot tables


      thanks
  • To post as a guest, your comment is unpublished.
    Justin · 2 years ago
    How would you do this with a report filter that has a hierarchy?

  • To post as a guest, your comment is unpublished.
    Daniel · 2 years ago
    Using this code (updated for my variables of course), when changing the field, the filter changes momentarily to the correct one, and then clears itself almost immediately. Trying to figure out why it's doing this (wondering if it has something to do with the ClearAllFilters at the end of the sub?)