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How to filter Pivot table based on a specific cell value in Excel?

Normally, we are filtering data in a Pivot Table by selecting items in the drop-down list as shown in the screenshot below. Actually, you can filter a pivot table based on the value in a specific cell. The VBA method in this article will help you solve the problem.

Filter Pivot Table based on a specific cell value with VBA code


Filter Pivot Table based on a specific cell value with VBA code

The following VBA code can help you filtering a Pivot Table based on a specific cell value in Excel. Please do as follows.

1. Please enter a value you will filter Pivot Table based on into a cell in advance (here I select cell H6).

2. Open the worksheet contains the Pivot Table you will filter by cell value. Then right click the sheet tab and select View Code from the context menu. See screenshot:

3. In the opening Microsoft Visual Basic for Applications window, copy below VBA code into the Code window.

VBA code: Filter Pivot Table based on cell value

Private Sub Worksheet_Change(ByVal Target As Range)
'Update by Extendoffice 20180702
    Dim xPTable As PivotTable
    Dim xPFile As PivotField
    Dim xStr As String
    On Error Resume Next
    If Intersect(Target, Range("H6:H7")) Is Nothing Then Exit Sub
    Application.ScreenUpdating = False
    Set xPTable = Worksheets("Sheet1").PivotTables("PivotTable2")
    Set xPFile = xPTable.PivotFields("Category")
    xStr = Target.Text
    xPFile.ClearAllFilters
    xPFile.CurrentPage = xStr
    Application.ScreenUpdating = True
End Sub

Notes: In the code,

1) “Sheet1” is the name of the worksheet.
2) “PivotTable2” is the name of the Pivot Table.
3) The filtering field in the pivot table is called "Category".
4) The value you want to filter the pivot table is placed in cell H6.
You can change the above variable values as you need.

4. Press the Alt + Q keys to close the Microsoft Visual Basic for Applications window.

Then the Pivot Table is filtering based on the value in cell H6 as below screenshot shown:

You can change the cell value to others as you need.

Note: Values you type in cell H6 should exactly match the values in the Category drop down list of Pivot Table.


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Comments (19)
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This comment was minimized by the moderator on the site
Using this code (updated for my variables of course), when changing the field, the filter changes momentarily to the correct one, and then clears itself almost immediately. Trying to figure out why it's doing this (wondering if it has something to do with the ClearAllFilters at the end of the sub?)
This comment was minimized by the moderator on the site
How would you do this with a report filter that has a hierarchy?
This comment was minimized by the moderator on the site
Hey! Thanks for your macro.

I was trying to use it for more than one pivot table in the same page, but it does not work. I wrote it like this:

Private Sub Worksheet_Change(ByVal Target As Range)
Dim xPTable1 As PivotTable
Dim xPFile1 As PivotField
Dim xStr1 As String
On Error Resume Next
If Intersect(Target, Range("D7")) Is Nothing Then Exit Sub
Application.ScreenUpdating = False
Set xPTable1 = Worksheets("BUSCADOR").PivotTables("PV_ETAPA1")
Set xPFile1 = xPTable1.PivotFields("ETAPA1")
xStr1 = Target.Text
xPFile1.ClearAllFilters
xPFile1.CurrentPage = xStr1
Application.ScreenUpdating = True

Dim xPTable2 As PivotTable
Dim xPFile2 As PivotField
Dim xStr2 As String
On Error Resume Next
If Intersect(Target, Range("G7")) Is Nothing Then Exit Sub
Application.ScreenUpdating = False
Set xPTable2 = Worksheets("BUSCADOR").PivotTables("PV_ETAPA2")
Set xPFile2 = xPTable2.PivotFields("ETAPA2")
xStr2 = Target.Text
xPFile2.ClearAllFilters
xPFile2.CurrentPage = xStr2
Application.ScreenUpdating = True

End Sub

Maybe you can help me out!

Thanks in advance!
This comment was minimized by the moderator on the site
Hi


thanks for the Macro


I am Trying the same thing but cannot get it to work on 2 tables. they are both looking at the same cell just 2 different pivot tables


thanks
This comment was minimized by the moderator on the site
You have to change the Pivot Table name. Each pivot table has a different name. to get that, right click on the pivot and select pivot table settings, the name will be at the top
This comment was minimized by the moderator on the site
Hello for some reason, this macro after entering into the visual basic page, does not show up at all. I am unable to enable/run this macro, i have checked all the trust center setting, but nothing happens, please help me
This comment was minimized by the moderator on the site
Hi, I can't seem to get this to work. The cell I want to refer to is pulled in through from a formula - would this be why the filter can't find it as it is looking at the formula rather than the value that the formula returns?Thanks in advanceHeather McDonagh
This comment was minimized by the moderator on the site
Hi Heather, did you find a solution. I have just the same problem.
This comment was minimized by the moderator on the site
I was able to modify/filter 3 different pivots which are on the same tab. I also added a row in my data set "No Data Found", otherwise it left the filter to "ALL" which I didn't want. The above was a great help to earn me Kudos with management so I wanted to share. Note the (All) is case sensitive took me a bit to figure that out.
Private Sub Worksheet_Change(ByVal Target As Range)
'test
Dim xPTable As PivotTable
Dim xPFile As PivotField
Dim xStr As String

Dim x2PTable As PivotTable
Dim x2PFile As PivotField
Dim x2Str As String

Dim x3PTable As PivotTable
Dim x3PFile As PivotField
Dim x3Str As String

On Error Resume Next
If Intersect(Target, Range("a2:e2")) Is Nothing Then Exit Sub

Application.ScreenUpdating = False

'tbl-1
Set xPTable = Worksheets("Graphical").PivotTables("PivotTable1")
Set xPFile = xPTable.PivotFields("MR Department - Department")
xStr = Target.Text
xPFile.ClearAllFilters
xPFile.CurrentPage = xStr
If xPFile.CurrentPage = "(All)" Then xPFile.CurrentPage = "No Data Found"

'tbl-2
Set x2PTable = Worksheets("Graphical").PivotTables("PivotTable2")
Set x2PFile = x2PTable.PivotFields("MR Department - Department")
x2Str = Target.Text
x2PFile.ClearAllFilters
x2PFile.CurrentPage = x2Str
If x2PFile.CurrentPage = "(All)" Then x2PFile.CurrentPage = "No Data Found"

'tbl-3
Set x3PTable = Worksheets("Graphical").PivotTables("PivotTable3")
Set x3PFile = x3PTable.PivotFields("MR Department - Department")
x3Str = Target.Text
x3PFile.ClearAllFilters
x3PFile.CurrentPage = x3Str
If x3PFile.CurrentPage = "(All)" Then x3PFile.CurrentPage = "No Data Found"

Application.ScreenUpdating = True

End Sub
This comment was minimized by the moderator on the site
Is this possible with google sheets? If so, how?
This comment was minimized by the moderator on the site
Google Sheets will not require any pivot table. you can directly perform through Filter Function
This comment was minimized by the moderator on the site
I would like to use multiple Worksheet Change code in same worksheet. How to do that? My code is as below:
Private Sub Worksheet_Change(ByVal Target As Range)
'Pivot table filter based on cell value
Dim xPTable As PivotTable
Dim xPFile As PivotField
Dim xStr As String
On Error Resume Next
If Intersect(Target, Range("D20:D21")) Is Nothing Then Exit Sub
Application.ScreenUpdating = False
Set xPTable = Worksheets("Sheet1").PivotTables("PivotTable2")
Set xPFile = xPTable.PivotFields("Designation")
xStr = Target.Text
xPFile.ClearAllFilters
xPFile.CurrentPage = xStr
Application.ScreenUpdating = True
End Sub

Private Sub Worksheet_Change2(ByVal Target As Range)
'Pivot table filter based on cell value 2
Dim xPTable As PivotTable
Dim xPFile As PivotField
Dim xStr As String
On Error Resume Next
If Intersect(Target, Range("H20:H21")) Is Nothing Then Exit Sub
Application.ScreenUpdating = False
Set xPTable = Worksheets("Sheet1").PivotTables("PivotTable2")
Set xPFile = xPTable.PivotFields("Offering")
xStr = Target.Text
xPFile.ClearAllFilters
xPFile.CurrentPage = xStr
Application.ScreenUpdating = True
End Sub
This comment was minimized by the moderator on the site
Olá, gostaria de saber se quisesse filtrar mais de uma categoria como poderia ser?
This comment was minimized by the moderator on the site
What if i want to link the selection cell to a different tab? This is my code so far
Private Sub Worksheet_Change(ByVal Target As Range)
Dim xPTable1 As PivotTable
Dim xPFile1 As PivotField
Dim xStr1 As String
On Error Resume Next
If Intersect(Target, Range("B1")) Is Nothing Then Exit Sub
Application.ScreenUpdating = False
Set xPTable1 = Worksheets("SM_SKU PIVOTS").PivotTables("PivotTable1")
Set xPFile1 = xPTable1.PivotFields("Geography")
xStr1 = Target.Text
xPFile1.ClearAllFilters
xPFile1.CurrentPage = xStr1
Application.ScreenUpdating = True

Dim xPTable2 As PivotTable
Dim xPFile2 As PivotField
Dim xStr2 As String
On Error Resume Next
If Intersect(Target, Range("B1")) Is Nothing Then Exit Sub
Application.ScreenUpdating = False
Set xPTable2 = Worksheets("SM_SKU PIVOTS").PivotTables("PivotTable4")
Set xPFile2 = xPTable2.PivotFields("Geography")
xStr2 = Target.Text
xPFile2.ClearAllFilters
xPFile2.CurrentPage = xStr2
Application.ScreenUpdating = True

Dim xPTable3 As PivotTable
Dim xPFile3 As PivotField
Dim xStr3 As String
On Error Resume Next
If Intersect(Target, Range("B1")) Is Nothing Then Exit Sub
Application.ScreenUpdating = False
Set xPTable3 = Worksheets("SM_SKU PIVOTS").PivotTables("PivotTable8")
Set xPFile3 = xPTable3.PivotFields("Geography")
xStr3 = Target.Text
xPFile3.ClearAllFilters
xPFile3.CurrentPage = xStr3
Application.ScreenUpdating = True

End Sub
This comment was minimized by the moderator on the site
Hello!

I am new with VBA and I would like to have a code to select a pivot filter based on a cell range.
How can I change "CurrentPage" to be a range value ?
Thank you!!
-------------------------------------------------------------------------------------------
Sub PrintTour()

ActiveSheet.PivotTables("PivotTable1").PivotFields( _
"[Bereich 1].[Tour].[Tour ]"). _
ClearAllFilters
ActiveSheet.PivotTables("PivotTable1").PivotFields( _
"[Bereich 1].[Tour].[Tour]"). _
CurrentPage = "[Bereich 1].[Tour lt. Anlieferungstag].&[4001-01]"
End Sub
This comment was minimized by the moderator on the site
Thank you so much for this code! I got it working after adjusting to meet my fields, but after formatting some changes on my sheet now it doesn't work! I moved it from A1 to B1, changed some cell formatting to make it stand out, etc. Nothing too crazy but now it doesn't update when I change text in B1. Anyone have any ideas?

Private Sub Worksheet_Change(ByVal Target As Range)
'test
Dim xPTable As PivotTable
Dim xPFile As PivotField
Dim xStr As String

Dim x2PTable As PivotTable
Dim x2PFile As PivotField
Dim x2Str As String

Dim x3PTable As PivotTable
Dim x3PFile As PivotField
Dim x3Str As String

On Error Resume Next
If Intersect(Target, Range("b1")) Is Nothing Then Exit Sub

Application.ScreenUpdating = False

'tbl-1
Set xPTable = Worksheets("Line Report").PivotTables("PivotTable7")
Set xPFile = xPTable.PivotFields("Utopia Source")
xStr = Target.Text
xPFile.ClearAllFilters
xPFile.CurrentPage = xStr

'tbl-2
Set x2PTable = Worksheets("Line Report").PivotTables("PivotTable2")
Set x2PFile = x2PTable.PivotFields("Utopia Source")
x2Str = Target.Text
x2PFile.ClearAllFilters
x2PFile.CurrentPage = x2Str

'tbl-3
Set x3PTable = Worksheets("Line Report").PivotTables("PivotTable3")
Set x3PFile = x3PTable.PivotFields("Utopia Source")
x3Str = Target.Text
x3PFile.ClearAllFilters
x3PFile.CurrentPage = x3Str

Application.ScreenUpdating = True

End Sub
This comment was minimized by the moderator on the site
Hi Lance,
I tested your code and it works fine in my case. Changing the cell format does not affect the operation of the code.
This comment was minimized by the moderator on the site
How does it work with Power Pivot, when using multiple tables? I recorded macro changing the value in filter. Made few changes to make the above code work. But it throws Type mismatch error. No matter what I do.
This comment was minimized by the moderator on the site
Hi DK,
The method does not work for Power Pivot. Sorry for the inconvenience.
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