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How to select cells with specific text in Excel?

Author: Xiaoyang Last Modified: 2020-04-27

Supposing you need to quickly go to or select cells containing specific text from a huge worksheet, how can you quickly select cells with specific text in Excel? You can quickly select cells containing specific text as follows in Excel.

Using Find function to select cells containing specific text

Using Kutools for Excel to select cells containing specific textgood idea3

Using Find function to select cells containing specific text

For example, I have a worksheet containing data of students, now I want to select all cells containing specific student name. Using Find function in Excel to select cell containing specific text as follows:

1. Click Home > Find & Select > Find, and a Find and Replace dialog box will pop out. Input the text that you need in the Find what dropdown list. See screenshot:


2. Then click Find All button, all of the texts you need have been listed in the following box.


3. And then press Ctrl + A to select all of the values in the box. Click Close button, all of the text that you need have been selected in the range. Seen screenshots:

doc-select-specific-text3 arrow-big doc-select-specific-text4

With Find function, you just only can select the cells, if you would like to select the entire rows with specific text, the method will not work.

Using Kutools for Excel to select cells containing specific text

With Select Specific Cells of Kutools for Excel, you can select both the cells and the entire rows with the specific values in a worksheet.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)

1. Select the range that you want to find the specific text.

2. Click Kutools > Select Tools > Select Specific Cells, see screenshot:

doc select specific text 1

3. In the Select Specific Cells dialog box, specify the selection type that you need, and choose Contains from the Specific type dropdown list, then input the value that you want to select. See screenshot:
Tip: If you want to match entire cell contents, select Equal from the Specific type drop-down list.

doc select specific text 2

4. Then click OK or Apply. A dialog pops out to remind the number of selected cells, close it, and all of the specified text will be selected.
doc select specific text 3


1. From the Specific type dropdown list, you can choose any other criteria that meet your need.

2. With this tool, you can select cells, entire rows or entire columns that you need. If you check Entire row, the result is as shown as below:
doc select specific text 4

3. With this tool, you also can select two specific texts at the same time. Check Or indicate to select cells which contains oneof the two specific texts, check And means to select cells both contains the two specific texts. 

doc select specific text 5 doc arrow right doc select specific text 6


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quickly select duplicate or unique values in an Excel range

In Excel sheet, if you have a range which includes some duplicate rows, you may need to select them or outstanding them, but how can quickly solve this job?If you have Kutools for Excel, you can use the Select Duplicate & Unique Cells utility to quickly select the duplicate ones or unique values in the range, or fill background and font color for the duplicates and unique values.  Click for 30 days free trial!
doc highlight duplicate across columns 6
Kutools for Excel: with more than 300 handy Excel add-ins, free to try with no limitation in 30 days.

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How to select cells based on certain criteria in Excel?

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Comments (4)
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This comment was minimized by the moderator on the site
Thanks it helps a lot
This comment was minimized by the moderator on the site
To select all rows containing a specific word "Krishnaa"
1. on the excel sheet activate the 'filter' tab using the "Sort & Filter" button
2. in the specific column say in Particulars, or name column, click on the filter drop down button
3. type in the word which you want to find say "Krishnaa", and hit enter or OK
4. Voila! all the rows are selected and the other rows not containing this word is hidden or filtered automatically.
This comment was minimized by the moderator on the site
when i have choose 1 then particular selectable word will appear.. how to make this possible? what the formula for using this type of case?? pls ans for that
This comment was minimized by the moderator on the site
Thank you, it is very helpful :-)
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