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How to find or select cells based on certain criteria in Excel?

Author: Xiaoyang Last Modified: 2013-12-23

Supposing you have a data range as following screenshot, and now you want to find or select cells based on certain criteria information in Excel, for example, I will find or select the cells which contain the numbers between 80 and 100. How could you quickly solve this task?

doc-select-cells-with-criteria1 -2 doc-select-cells-with-criteria2

Filter cells based on certain criteria with Filter function

Find cells based on certain criteria with Conditional Formatting

Select cells based on certain criteria with Kutools for Excel


arrow blue right bubble Filter cells based on certain criteria with Filter function

With Filter function of Excel, you can display the cell rows that you need and hide the unwanted rows. You can finish it with the following steps:

1. Highlight the column that you want to select the certain cells.

2. Click Data > Filter, see screenshot:

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3. And a small triangle will display at the bottom right corner of the title, click the small triangle, and a menu will appear. Choose Number Filter > Custom Filter… See screenshot:

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4. And a Custom AutoFilter dialog box will pop out. Then specify the criteria that you need as following screenshot:

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5. Click OK. And all of the cells which fit to the criteria have been displayed, and the others have been hidden.

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With this method, the other cells which don’t accord with the criteria will be hidden. But if you don’t want to hide the other cells, and format the cells based on criteria. How could you do?


arrow blue right bubble Find cells based on certain criteria with Conditional Formatting

Conditional Formatting utility can help you to find and format the cells which match your criteria in Excel, please do as this:

1. Select the data range that you want to use.

2. Click Home > Conditional Formatting > New Rule, see screenshot:

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3. In the New Formatting Rule dialog box, select Format only cells that contain option under Select a Rule Type, and then specify the criteria you need under Format the Rule Description, see screenshot:

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4. Then click Format button, in the Format Cells dialog, click Fill tab, and select one color you like to shade your cells. See screenshot:

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5. Click OK > OK to close the dialogs, and the cells between 80 and 100 have been highlighted at once.

doc-select-cells-with-criteria10


arrow blue right bubble Select cells based on certain criteria with Kutools for Excel

Kutools for Excel: with more than 300 handy Excel add-ins, free to try with no limitation in 30 days. Get it Now

After installing Kutools for Excel, please do as following steps:

1. Select the data range that you want and click Kutools > Select Tools > Select Specific Cells…, see screenshot:

doc-select-cells-with-criteria11

2. In the Select Specific Cells dialog box, check Cell from Selection type, and set your criteria under Specific type as you need, see screenshot:

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3. After setting the criteria, click OK or Apply button, a prompt message will remind you the number of the selected cells. And all of cells which accord with the criteria have been selected from the range.

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Click to know more about this Select Specific Cells feature.


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This comment was minimized by the moderator on the site
How do you select the first five name with the highest points?
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How do you select the first three or four names with highest point in excel
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:lol: :P I is very useful to us
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