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How to mark calendar appointment as complete in Outlook?

Author: Siluvia Last Modified: 2014-03-31

Once you have completed an appointment or a meeting, you may want to mark it as complete in order to easily differentiate it from other undone appointments. But in Outlook, there is no feature for you to directly mark calendar appointment as complete. Don’t worry, the following tutorial will show you a trick to solve this problem.

Mark appointment as complete with color category

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arrow blue right bubbleMark appointment as complete with color category

You can mark an appointment as complete by giving it a certain color category. Please do as follows.

Get into the Color Categories dialog.

1. In Outlook 2010 and 2013, please click on the appointment or meeting that you want to mark as complete to activate the Calendar Tools. And then click Categorize > All Categories under Appointment tab.

In Outlook 2007, select the appointment, and click the Categorize button on the ribbon. And then select All Categories from the list. See screenshot:

Note: Besides the above method, you can also get into the Color Categories by right-clicking the specific appointment which you want to mark as complete and then select Categorize > All Categories from the right-clicking menu.

2. In the Color Categories dialog, if you want to set your own color category for the complete appointment, you need to:

A. Click New button to display the Add New Category dialog;

B. In the Add New Category dialog, Name the new category (In this case, we name this new category as Complete Appointment), then select the color in the Color drop-down list that you want to mark. Select a Shortcut Key for it if you want as well.

C. Click OK to add the category.

D: Now you can see the new category is listed in the Color categories dialog, please click OK.

5. Here, your selected appointment has been marked with your specified color. See screenshot:

From now on, you can mark an appointment as complete by right-clicking the appointment, and then click Categorize > Complete appointment (the color category you set for the complete appointment). Or use the shortcut key you have configured above. See screenshot:


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Comments (8)
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This comment was minimized by the moderator on the site
Serious outlook it is 2021 … fix your calendar to show completed appointments. This shouldn’t be so difficult!
This comment was minimized by the moderator on the site
Amen. It is outright stupid that you can't just create a new category, pick a color to use for completed events, and then apply it to the event you just completed without completed color applying to all reoccurring events that are scheduled out.  Who would have allowed this feature not to be addressed before the program was sent out?  Give us a strikethrough or something to show its completed by each occurrence.  Everyone loves to mark a task complete - come on 
This comment was minimized by the moderator on the site
Rebecca, try opening just this instance instead of the whole series and see if that works. Not sure if it will or not but it's worth a try.
This comment was minimized by the moderator on the site
I found this while researching this topic. Hope it helps. Basically you are exporting the recurring appointments and importing the same appointments but when they come back they are individual appointments. Then you can re-categorize them as you complete them. https://answers.microsoft.com/en-us/msoffice/forum/msoffice_outlook-mso_other/can-i-convert-a-series-of-recurring-events-to/079af97c-0a0b-46b0-8d7a-6ce4566e9575
This comment was minimized by the moderator on the site
Would like to mark one occurrence complete not the whole series. Is there a way??
This comment was minimized by the moderator on the site
can you mark one occurrence of a reoccurring appointment as complete. I have tried, but it marks all occurrences as complete
This comment was minimized by the moderator on the site
I'm having the same issue. If anyone has a solution for this, please let us know.
This comment was minimized by the moderator on the site
I simply delete the meetings from my directory. It is very annoying that the facility to mark meetings as complete has been removed. It has definately reduced the value of Outlook a lot. I have stopped using Outlook as a planning tool and only use it for emails. The Google calendar works so much better than the Outlook calendar.
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