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How to mark calendar appointment as complete in Outlook?

Once you have completed an appointment or a meeting, you may want to mark it as complete in order to easily differentiate it from other undone appointments. But in Outlook, there is no feature for you to directly mark calendar appointment as complete. Don’t worry, the following tutorial will show you a trick to solve this problem.

Mark appointment as complete with color category

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arrow blue right bubbleMark appointment as complete with color category

You can mark an appointment as complete by giving it a certain color category. Please do as follows.

Get into the Color Categories dialog.

1. In Outlook 2010 and 2013, please click on the appointment or meeting that you want to mark as complete to activate the Calendar Tools. And then click Categorize > All Categories under Appointment tab.

In Outlook 2007, select the appointment, and click the Categorize button on the ribbon. And then select All Categories from the list. See screenshot:

Note: Besides the above method, you can also get into the Color Categories by right-clicking the specific appointment which you want to mark as complete and then select Categorize > All Categories from the right-clicking menu.

2. In the Color Categories dialog, if you want to set your own color category for the complete appointment, you need to:

A. Click New button to display the Add New Category dialog;

B. In the Add New Category dialog, Name the new category (In this case, we name this new category as Complete Appointment), then select the color in the Color drop-down list that you want to mark. Select a Shortcut Key for it if you want as well.

C. Click OK to add the category.

D: Now you can see the new category is listed in the Color categories dialog, please click OK.

5. Here, your selected appointment has been marked with your specified color. See screenshot:

From now on, you can mark an appointment as complete by right-clicking the appointment, and then click Categorize > Complete appointment (the color category you set for the complete appointment). Or use the shortcut key you have configured above. See screenshot:


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  • To post as a guest, your comment is unpublished.
    Howard · 5 months ago
    Rebecca, try opening just this instance instead of the whole series and see if that works. Not sure if it will or not but it's worth a try.
  • To post as a guest, your comment is unpublished.
    Adam · 2 years ago
    I found this while researching this topic. Hope it helps. Basically you are exporting the recurring appointments and importing the same appointments but when they come back they are individual appointments. Then you can re-categorize them as you complete them.
  • To post as a guest, your comment is unpublished.
    Rebecca · 2 years ago
    Would like to mark one occurrence complete not the whole series. Is there a way??
  • To post as a guest, your comment is unpublished.
    Fiona · 3 years ago
    can you mark one occurrence of a reoccurring appointment as complete. I have tried, but it marks all occurrences as complete
    • To post as a guest, your comment is unpublished.
      Michelle · 3 years ago
      I'm having the same issue. If anyone has a solution for this, please let us know.