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How to cancel/delete meeting without sending cancellation in Outlook?

Normally, in Outlook, when you cancel a meeting you have created and assigned in your calendar, the system will ask you to send a cancellation email to the attendees. But sometimes, you just want to cancel or delete a meeting from your calendar, and still want the meeting go on smoothly with all the attendees taking part in. That’s required you to cancel or delete the meeting without sending cancellation to others in Outlook. This tutorial will show you a little trick to achieve it.

Cancel or delete meeting without sending cancellation in Outlook

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arrow blue right bubbleCancel or delete meeting without sending cancellation in Outlook

For canceling or deleting a meeting without sending cancellation to attendees, please do as follows.

1. Configure your Outlook to the Work Offline status.

1). In Outlook 2010 and 2013, please go to the Send / Receive tab, and then click to highlight the Work Offline button. See screenshot:

2). In Outlook 2007, please click File > Work Offline.

3). After highlighting the Work Offline button, you can see the status bar displays as below screenshot shows.

2. Go to the Calendar view.

3. Click to select the meeting you want to cancel and double click to open it.

Or you can just select the meeting and press the Delete key on the keyboard, then skip to the below Step 5.

4. In the popping up Meeting window, please click Cancel Meeting in the Actions group under Meeting tab. See screenshot:

5. Then click Send Cancellation button.

6. Now the cancellation email will be stuck in the Outbox, please shift to the Mail view and then click to open the Outbox folder.

7. In the Outbox folder, right click on the email and then select Delete from the right-clicking menu.

8. Click the Work offline button to connect to the internet again. And your canceled meeting will not be sent to others and just be deleted from your own calendar.


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  • To post as a guest, your comment is unpublished.
    Eberhard · 4 months ago
    Der Tip "offline arbeiten" und "Postausgan löschen" ist hervorragend! ☺
    The tip "work offline" and "delete outbox" is excellent! ☺
  • To post as a guest, your comment is unpublished.
    INGRID CASTILLO · 1 years ago
    please, someone can help me??? that doesnt work for me, i have an iphone and i need to do that from my celphone
  • To post as a guest, your comment is unpublished.
    Kim Rogers · 1 years ago
    Double click into the meeting you are wanting to delete, go up to File and then click on "Move to Folder". Select your deleted items folder. It'll delete it from your calendar and an e-mail will pop up. Just click out of that e-mail. :)
  • To post as a guest, your comment is unpublished.
    Annoyed User · 2 years ago
    This doesn't work on Outlook for Mac.
    It's completely obnoxious that Microsoft has deliberately prevented people from having control over what emails they actually send. It's not Microsoft's job to set policies on how people communicate.
  • To post as a guest, your comment is unpublished.
    Prowse! · 3 years ago
    DO NOT check Off line, stay ON line
    Delete ALL names from To list, add (or re-add) only yours o the To list
    Send the Cancel

    You and others will no longer see the meeting
    No one else will recieve notice
    Only You wil receive cancel notice.
    • To post as a guest, your comment is unpublished.
      Bill · 2 years ago
      Deleted all attendees and put myself in place. Sent the cancel. It removed from my calendar and the notice went directly to my Outlook 2016 deleted folder. Checked the header on my copy of the notice and found it was sent to ALL attendees.
    • To post as a guest, your comment is unpublished.
      Amber · 2 years ago
      This worked perfectly! Thank you so much.
  • To post as a guest, your comment is unpublished.
    jamal · 3 years ago
    i am using 2013 outlook.
    is there anyway to cancel the meeting without the attendee receiving a notification of cancellation, I send to my self only the cancellation they still received it :(.
    is it because i am the organizer and they are attendee and will receive notification??
    • To post as a guest, your comment is unpublished.
      Prowse! · 3 years ago
      Follow same instrutions except :

      Do NOT Check Offline (instead, do nithing aka STAY Online)
      When you see the names or ALL in the To field, just delte them, then add just your name
      THEN Send Cancellation.

      ----you will be the only one recieving a cancel, no one else will, the meeting will dissappear from their calendars and yours.
      Done.
  • To post as a guest, your comment is unpublished.
    BA · 3 years ago
    This didn't work from me.

    It removed the meeting from my calendar, but it still appeared on everyone else's.
    • To post as a guest, your comment is unpublished.
      Mel · 1 years ago
      That was the point of the article. The title says it all - "How to cancel/delete meeting WITHOUT sending cancellation in Outlook". There are plenty of other resources online that will tell you how to cancel a meeting for all attendees
  • To post as a guest, your comment is unpublished.
    BA · 3 years ago
    I WOULDN'T RECOMMEND DOING THIS!

    The meeting will be removed from your calendar, but it will still be on everyone else's!
    • To post as a guest, your comment is unpublished.
      Norma · 3 years ago
      Exactly! Is there a way to do this AND have it disappear from the other attendee's calendars, too?
  • To post as a guest, your comment is unpublished.
    Daria Fabro · 3 years ago
    Unfortunately this did not work for me - I cannot delete the attendees. Even if I only add myself, just before the cancellation email they appear back! :( Please help!!!! D
    • To post as a guest, your comment is unpublished.
      jamal · 3 years ago
      it happened to me just now. that is why i am here :( i am using 2013
  • To post as a guest, your comment is unpublished.
    KM · 3 years ago
    Thank you so much!!!! This has bothered me for such a long time. Great to get a workaround.
  • To post as a guest, your comment is unpublished.
    thanks · 3 years ago
    worked. thanks blablablablablabla
  • To post as a guest, your comment is unpublished.
    Paula P · 4 years ago
    Thank you SO MUCH for this tip - and - it worked.

    BRILLIANT!