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How to cancel/delete meeting without sending cancellation in Outlook?

Author: Siluvia Last Modified: 2014-05-29

Normally, in Outlook, when you cancel a meeting you have created and assigned in your calendar, the system will ask you to send a cancellation email to the attendees. But sometimes, you just want to cancel or delete a meeting from your calendar, and still want the meeting go on smoothly with all the attendees taking part in. That’s required you to cancel or delete the meeting without sending cancellation to others in Outlook. This tutorial will show you a little trick to achieve it.

Cancel or delete meeting without sending cancellation in Outlook

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arrow blue right bubbleCancel or delete meeting without sending cancellation in Outlook

For canceling or deleting a meeting without sending cancellation to attendees, please do as follows.

1. Configure your Outlook to the Work Offline status.

1). In Outlook 2010 and 2013, please go to the Send / Receive tab, and then click to highlight the Work Offline button. See screenshot:

2). In Outlook 2007, please click File > Work Offline.

3). After highlighting the Work Offline button, you can see the status bar displays as below screenshot shows.

2. Go to the Calendar view.

3. Click to select the meeting you want to cancel and double click to open it.

Or you can just select the meeting and press the Delete key on the keyboard, then skip to the below Step 5.

4. In the popping up Meeting window, please click Cancel Meeting in the Actions group under Meeting tab. See screenshot:

5. Then click Send Cancellation button.

6. Now the cancellation email will be stuck in the Outbox, please shift to the Mail view and then click to open the Outbox folder.

7. In the Outbox folder, right click on the email and then select Delete from the right-clicking menu.

8. Click the Work offline button to connect to the internet again. And your canceled meeting will not be sent to others and just be deleted from your own calendar.

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Comments (24)
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This comment was minimized by the moderator on the site
Cómo mandar un meeting en outlook pero evitar que los invitados hagan modificaciones de reenvío o cancelación.
This comment was minimized by the moderator on the site
Hi Penelope,
The methods memtioned in this article may do you a favor. Please have a try. Hope I can help.
How To Prevent Attendees From Forwarding Outlook Meeting?
This comment was minimized by the moderator on the site
Not sure if this is a new feature but you can simply Open the Calendar Invite and there should be a Drop Down box next to the 'Decline' button. Click that and Choose 'Do Not Send a Response'.
This comment was minimized by the moderator on the site
I'm happy to found this hint. This helped me a lot to clean outlook after wrong file import without bothering my colleagues.
This comment was minimized by the moderator on the site
Der Tip "offline arbeiten" und "Postausgan löschen" ist hervorragend! ☺
The tip "work offline" and "delete outbox" is excellent! ☺
This comment was minimized by the moderator on the site
please, someone can help me??? that doesnt work for me, i have an iphone and i need to do that from my celphone
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