Skip to main content

How to cancel/delete meeting without sending cancellation in Outlook?

Normally, in Outlook, when you cancel a meeting you have created and assigned in your calendar, the system will ask you to send a cancellation email to the attendees. But sometimes, you just want to cancel or delete a meeting from your calendar, and still want the meeting go on smoothly with all the attendees taking part in. That’s required you to cancel or delete the meeting without sending cancellation to others in Outlook. This tutorial will show you a little trick to achieve it.

Cancel or delete meeting without sending cancellation in Outlook

Office Tab - Enable Tabbed Editing and Browsing in Microsoft Office, Making Work a Breeze
Kutools for Outlook - Boost Outlook with 100+ Advanced Features for Superior Efficiency
Boost your Outlook 2021 - 2010 or Outlook 365 with these advanced features. Enjoy a comprehensive 60-day free trial and elevate your email experience!

arrow blue right bubbleCancel or delete meeting without sending cancellation in Outlook

For canceling or deleting a meeting without sending cancellation to attendees, please do as follows.

1. Configure your Outlook to the Work Offline status.

1). In Outlook 2010 and 2013, please go to the Send / Receive tab, and then click to highlight the Work Offline button. See screenshot:

2). In Outlook 2007, please click File > Work Offline.

3). After highlighting the Work Offline button, you can see the status bar displays as below screenshot shows.

2. Go to the Calendar view.

3. Click to select the meeting you want to cancel and double click to open it.

Or you can just select the meeting and press the Delete key on the keyboard, then skip to the below Step 5.

4. In the popping up Meeting window, please click Cancel Meeting in the Actions group under Meeting tab. See screenshot:

5. Then click Send Cancellation button.

6. Now the cancellation email will be stuck in the Outbox, please shift to the Mail view and then click to open the Outbox folder.

7. In the Outbox folder, right click on the email and then select Delete from the right-clicking menu.

8. Click the Work offline button to connect to the internet again. And your canceled meeting will not be sent to others and just be deleted from your own calendar.


Best Office Productivity Tools

Kutools for Outlook - Over 100 Powerful Features to Supercharge Your Outlook

📧 Email Automation: Out of Office (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

📨 Email Management: Easily Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

📁 Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Boost Your Outlook Productivity with Tabbed Views  /  Minimize Outlook Instead of Closing ...

👍 One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  🕘Show Sender's Time Zone ...

👩🏼‍🤝‍👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Over 100 Features Await Your Exploration! Click Here to Discover More.

Read More       Free Download      Purchase
 

 

Comments (24)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
Cómo mandar un meeting en outlook pero evitar que los invitados hagan modificaciones de reenvío o cancelación.
This comment was minimized by the moderator on the site
Hi Penelope,
The methods memtioned in this article may do you a favor. Please have a try. Hope I can help.
How To Prevent Attendees From Forwarding Outlook Meeting?
This comment was minimized by the moderator on the site
Not sure if this is a new feature but you can simply Open the Calendar Invite and there should be a Drop Down box next to the 'Decline' button. Click that and Choose 'Do Not Send a Response'.
This comment was minimized by the moderator on the site
I'm happy to found this hint. This helped me a lot to clean outlook after wrong file import without bothering my colleagues.
This comment was minimized by the moderator on the site
Der Tip "offline arbeiten" und "Postausgan löschen" ist hervorragend! ☺
The tip "work offline" and "delete outbox" is excellent! ☺
This comment was minimized by the moderator on the site
please, someone can help me??? that doesnt work for me, i have an iphone and i need to do that from my celphone
This comment was minimized by the moderator on the site
Double click into the meeting you are wanting to delete, go up to File and then click on "Move to Folder". Select your deleted items folder. It'll delete it from your calendar and an e-mail will pop up. Just click out of that e-mail. :)
This comment was minimized by the moderator on the site
This doesn't work on Outlook for Mac.
It's completely obnoxious that Microsoft has deliberately prevented people from having control over what emails they actually send. It's not Microsoft's job to set policies on how people communicate.
This comment was minimized by the moderator on the site
well said
This comment was minimized by the moderator on the site
DO NOT check Off line, stay ON line Delete ALL names from To list, add (or re-add) only yours o the To list Send the Cancel You and others will no longer see the meeting No one else will recieve notice Only You wil receive cancel notice.
This comment was minimized by the moderator on the site
Deleted all attendees and put myself in place. Sent the cancel. It removed from my calendar and the notice went directly to my Outlook 2016 deleted folder. Checked the header on my copy of the notice and found it was sent to ALL attendees.
This comment was minimized by the moderator on the site
This worked perfectly! Thank you so much.
This comment was minimized by the moderator on the site
i am using 2013 outlook. is there anyway to cancel the meeting without the attendee receiving a notification of cancellation, I send to my self only the cancellation they still received it :(. is it because i am the organizer and they are attendee and will receive notification??
This comment was minimized by the moderator on the site
Follow same instrutions except : Do NOT Check Offline (instead, do nithing aka STAY Online) When you see the names or ALL in the To field, just delte them, then add just your name THEN Send Cancellation. ----you will be the only one recieving a cancel, no one else will, the meeting will dissappear from their calendars and yours. Done.
This comment was minimized by the moderator on the site
This didn't work from me. It removed the meeting from my calendar, but it still appeared on everyone else's.
This comment was minimized by the moderator on the site
That was the point of the article. The title says it all - "How to cancel/delete meeting WITHOUT sending cancellation in Outlook". There are plenty of other resources online that will tell you how to cancel a meeting for all attendees
There are no comments posted here yet
Load More
Please leave your comments in English
Posting as Guest
×
Rate this post:
0   Characters
Suggested Locations