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How to find text in opened email body in Outlook?

Author: Siluvia Last Modified: 2014-06-30

When you receive an email message with long body but you just need to know some important information of this email, such as the product quantity, the order list and so on, is there any efficient way to pick up the specific content immediately except for browsing the whole email? Actually, Outlook provides you with the Find and Replace function to easily find all of the specified text in opened email body in Outlook. This article will show you the detailed information of how to use this find and replace function in Outlook.

Find text in opened email body in Outlook

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arrow blue right bubbleFind text in opened email body in Outlook

1. Select and open the email message which you want to find specific text from.

2. In the Message window, please click the Find button in the Editing group. See screenshot:

Or you can press the F4 key on the keyboard to activate the Find and Replace dialog box.

3. In the Find and Replace dialog box, please type the texts you want to find in the Find what field under Find tab. And then click the Find Next button.

4. After clicking the Find Next button, the texts that you have specified which existing in the email body will be selected immediately.

5. If there are multiple same texts crowded in the email body and you want to find them out all at once, please click Reading Highlight > Highlight All in the Find and Replace dialog box.

Then you can see all the relevant texts are highlighted. See screenshot:

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