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How to mark specific emails as do not archive in Outlook?

Author: Siluvia Last Modified: 2014-06-30

Marking emails as do not archive can prevent Outlook from archiving them automatically while progressing archive. When the Outlook is archiving old emails, the do not archive emails will not be archived and keep staying in the email folder. With this tutorial, you will learn how to mark specific emails as do not archive in Outlook in details.

Mark individual email as do not archive in Outlook

Quickly mark multiple emails as do not archive in Outlook

Enable the Allow in Cell-Editing view

Add the Do Not AutoArchive column to the Mail list feild

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arrow blue right bubbleMark individual email as do not archive in Outlook

You can mark an individual email as do not archive in Outlook as follows.

1. Select and open the email which you want to mark it as do not archive in Outlook.

2. Then please click File > Info > Properties in Outlook 2010 and 2013. See screenshot:

In Outlook 2007, please click the Office Button > Properties.

3. In the Properties dialog box, please check the Do not AutoArchive this item box, and then click the Close button.

4. When it returns to the Message window, please click Save button to save the changes, and then click the Close button to exit the window.

Note:

1. After you mark email as do not autoarchive with this method, you can’t figure out which is the email with marking as do not archive at a glance until you open it and get into the properties again.


arrow blue right bubbleQuickly mark multiple emails as do not archive in Outlook

If you want to quickly mark multiple emails as do not archive in Outlook, please do as follows.

Enable the Allow in Cell-Editing view

1. Get into the email folder which you want to mark multiple emails as do not archive inside.

2. Please click View > View Settings in Outlook 2010 and 2013.

In Outlook 2007, please click View > Current View > Customize Current View.

3. In the Advanced View Settings dialog box (Customize View in Outlook 2007), please click Other Settings button. See screenshot:

4. In the Other Settings dialog box, please check the Allow in-cell editing box, and then click OK button.

5. Then click OK button in the Advanced View Settings dialog box.

Then you can see the Mail List view is changed to the Allow in-cell editing status.

Add the Do Not AutoArchive column to the Mail list feild

Now, you need to add the Do Not AutoArchive column to the mail list field.

1. Please click View > View Settings. See screenshot:

In Outlook 2007, please click View > Current View > Customize Current View.

2. In the Advanced View Settings dialog box, please click Columns button in Outlook 2010 and 2013.

In Outlook 2007, please click Fields button.

3. In the Show Columns dialog box, you need to:

1). Select All Mail fields in the Select available columns from drop-down list;

2). Select Do Not AutoArchive in the Availablecolumns box;

3). Click Add button;

4). After clicking Add button, now you need to keep clicking the Move Up button until the Do Not AutoArchive reach the top of the Show these columns in this order box. See screenshot:

5). Then click OK button.

4. Click OK button in the next dialog box.

5. Then the Do Not AutoArchive column is added to the Mail List field.

6. Now click on the blank position of the email in the Do Not AutoArchive column, you will see there is a mark appearing before the email in the Do Not AutoArchive column. It means that this email is marked as do not autoarchive.

After marking emails as do not archive, when the autoarchive function execute next time, these selected emails will not be archived automatically.

Notes:

1. If you want to mark multiple emails, please click on them one by one in the Do Not AutoArchive column.

2. The mark won’t appear until you click to show it.

3. In Outlook 2013, there are Yes or No appears in the Mail list. See below screenshot:


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Comments (6)
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This comment was minimized by the moderator on the site
Ignore my last comment. I was referring to the marking multiple emails method.
This comment was minimized by the moderator on the site
Clicked on office icon, clicked on properties, nothing about autoarchiving. Back to the drawing board, 5 minutes wasted.
This comment was minimized by the moderator on the site
[quote]Clicked on office icon, clicked on properties, nothing about autoarchiving. Back to the drawing board, 5 minutes wasted.By roger[/quote] You need to open Outlook, not just right-click an icon. Just follow the directions and it will work. Just worked for me.
This comment was minimized by the moderator on the site
There's one email that I might need once a year, and when I need it, there's no time for delay. Now it will stay where I put it. Thanks!!!!
This comment was minimized by the moderator on the site
This was immensely helpful - thank you!!
This comment was minimized by the moderator on the site
Thanks. Very helpful.
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