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How to send emails from Outlook to OneNote?

Outlook has a useful build-in function which provides users with sending Outlook emails to OneNote for achieving. So Outlook users can save instructional emails to OneNote for future reference and so on. This article will show you how to send emails from Outlook to OneNote in details.

Send emails from Outlook to OneNote in Outlook 2007

Send emails from Outlook to OneNote in Outlook 2010 and 2013

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arrow blue right bubbleSend emails from Outlook to OneNote in Outlook 2007

For sending emails to OneNote in Outlook 2007, please do as follows.

1. Select the email which you want to send to OneNote.

Note: You can select multiple emails and send them to OneNote all at once.

2. Click Send selected email to OneNote button in the Ribbon.

3. Then the OneNote application will be launched automatically with the content of selected emails. Please click Close button to close it.

Note: If you are using the OneNote first time, there will pop out a prompt box to remind you launch the OneNote. After opening the OneNote, please repeat the above steps, and your selected emails will be sent to OneNote.


arrow blue right bubbleSend emails from Outlook to OneNote in Outlook 2010 and 2013

In Outlook 2010 and 2013, you can do as follows to send emails to OneNote:

1. Select the email which you want to send to OneNote.

Note: You can select multiple emails and then send them all to OneNote at once.

2. Please click OneNote in the Move group under Home tab. See screenshot:

Notes:

1). If that’s the first time you are using OneNote, after clicking OneNote in step 1, there will be a prompt box pop up to tell you that the OneNote needs to set itself up before you can send to it. Please click OK button.

2). Then please enable the OneNote by clicking the Start > All Programs > Microsoft Office > OneNote. See screenshot:

3). Then the OneNote is enabled. You can now close the OneNote application.

3. Then there will pop up a Select Locationin OneNote dialog box after clicking OneNote in the Move group under Home tab. In this dialog box, you need to:

1). Select one Notebook for saving the emails;

2). The Always send e-mail notes to the selected location option is optional for your own needs.

3). Click OK button.

4. Then the OneNote application will be launched automatically with the content of selected emails.


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  • To post as a guest, your comment is unpublished.
    Tejal Kakkad · 1 years ago
    Thanks :) Great Help to a starter to ONE NOTE Application.
  • To post as a guest, your comment is unpublished.
    Vinni Kumar · 1 years ago
    I found you late if found earlier so its help me a lot. I am also facing sending email problem in Outlook To OneNote. I was found some MS One Note Support person to get genuine service to sort all my issue about One Note.
  • To post as a guest, your comment is unpublished.
    Steve · 1 years ago
    I am having the same problem in that when I want to send an email in outlook to OneNote, I no longer can type in the place I want to send it to and the new method of finding the right folder takes more time.
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    Jerry · 1 years ago
    The format for transferring Outlook 365 emails to OneNote 365 individual pages has changed. How do I go back?
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    Darryl · 1 years ago
    "Then the OneNote application will be launched automatically with the content of selected emails. Please click Close button to close it."
    This is the part I have a problem with. Is there a way to stop OneNote from launching? If I want to send a bunch of emails to OneNote, It's time consuming and distracting to have to keep closing the OneNote window. fyi,I always have ON running in my task bar anyway.
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    Anu · 2 years ago
    I've got the connection set-up, but when I click to send to OneNote it's not pulling up all my Notebooks. It's only looking at one notebook and the others are there and syncing, just not available for me to send an Outlook message to. Any thoughts?
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    James · 2 years ago
    Is there any way to include this action as part of a macro (or similar) that will also categorise/delete/move the e-mail as part of the 'Send to OneNote' process? We archive important information to shared OneNote notebooks and this would help avoid copying it there twice.
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    James · 2 years ago
    This works fine for me, but I was wondering if there's anyway to set it up so that when you've sent it to OneNote it can then delete the e-mail or assign it a category to indicate that it's been saved to OneNote?
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    Rita Gibson · 3 years ago
    I have a user with the same issue. Mike -- have you found an answer? Adam, my user is logged into Outlook and OneNote with the same work account.
    • To post as a guest, your comment is unpublished.
      Mike · 3 years ago
      Hi Rita. We uninstalled an earlier version of One-note from the PC and re-booted. Problem was still there.
      We then checked about 10 days later and the "Send to OneNote" function did work.
      During the intervening 10 days Windows and Office updates were applied and there was another re-boot, but I don't know why the function started working unless it was a result of the updates applied.
      • To post as a guest, your comment is unpublished.
        Jon · 3 years ago
        Hi. If using Office2016. For some reason MSOffice installs 2 versions of OneNote. An old version and the OneNote 2016 version. Make sure you are using the 2016 version and have this open the first time you try to send an e-mail from Outlook to OneNote. Then it should work OK. It doesn't work if the old version is open.
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    Mike · 3 years ago
    This doesn't work with outlook 2016 / onenote.
    I've run OneNote a dozen times but all I get when I try and send from Outlook to OneNote is the message saying that OneNote needs to set itself up.
    If they were products from competing companies I could understand.
    But why doesn't Microsoft test its own products working with each other ? I've wasted so many hours with the latest Office 365.
    • To post as a guest, your comment is unpublished.
      ADAM · 3 years ago
      Are you connected to both applications through the same MS Account under File/Account?
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    rob g · 3 years ago
    my version of outlook 2007 does not have the command Send selected email to OneNote button in the Ribbon.
    • To post as a guest, your comment is unpublished.
      Wendy · 2 years ago
      go to file, options and customize ribbon to add it to your ribbon