Skip to main content

How to search partial word or string in Outlook?

Author: Siluvia Last Modified: 2014-07-14

For many Outlook users, they tend to type the keywords in the Instant Search box above the mail list for email searching. With the Search box, when you searching for the partial word string, there will be no results showing. For searching partial word string in Outlook, you need to enable the Advanced Find function.

Search partial word or string in Outlook

Office Tab - Enable Tabbed Editing and Browsing in Microsoft Office, Making Work a Breeze
Unlock Kutools for Outlook's free version now and enjoy over 70 features with unlimited access forever
Boost your Outlook 2021 - 2010 or Outlook 365 with these advanced features. Enjoy 70+ powerful features and elevate your email experience!

arrow blue right bubbleSearch partial word or string in Outlook

For example, there is a sentence “new order xx54235” existing in an email, but you just remember the partial word 235, then you want to search for the email with this partial word 235. Please do as follows.

1. In Outlook 2010 and 2013, please open the Advanced Find dialog box by clicking on the Instant Search box, and then click Search Tools > Advanced Find under Search tab. See screenshot:

In Outlook 2007, please click Tools > Instant Search > Advanced Find to open the Advanced Find dialog box.

Besides that, you can just press the shortcut keys Ctrl + Shift +F to open the Advanced Find dialog box.

2. In the Advance Find dialog box, go to the Advanced tab, then do the following operations:

1). If the partial words are included in the email body, please click Field > All Mail fields > Message;

If the partial words are included in the email subject, please click Field > All Mail fields > Subject. See screenshot:

2). Then select contains in the Conditions drop-down list;

3). Type the partial word in the Value box.

4) Click the Add to List button.

5). Then select the condition you have just added in the Find items that match these criteria box, and then click Find Now button.

So the emails which include the partial word will be listed out in the Advanced Find dialog box. You can double click to open it.

Note: you can click the Browse button to select the folder which you want to search in.

Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Experience the all-new Kutools for Outlook FREE version with 70+ incredible features, yours to use FOREVER! Click to download now!

🤖 Kutools AI : Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...

📧 Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

📨 Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

📁 Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

👍 One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  🕘Show Sender's Time Zone ...

👩🏼‍🤝‍👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Instantly unlock Kutools for Outlook with a single click—permanently free. Don't wait, download now and boost your efficiency!

kutools for outlook features1 kutools for outlook features2



Comments (6)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
I also frequently run into the situation when I want plain-text search, e.g. I enter "bcde", when some email contains "abcdef".Outlook always fails miserably.It's crazy that it's so fundamentally broken.And it's very surprising that there are no plugins that just implement the plain-text search thing.(Yep, plain-text search would take a while, but it's OK.)
This comment was minimized by the moderator on the site
I use Outlook Office 365, an elementary/fundamental function don't work!
This comment was minimized by the moderator on the site
yea same problem. Even email address suggestions while composing new mails dont work when i type domain name of the recipient.
This comment was minimized by the moderator on the site
Well, this doesn't work. I guess such an extremely difficult search is not available in Office. :-)
In file explorer you have to add '*' like *text*. MS can actually do it but failed to implement in Office.
This comment was minimized by the moderator on the site
I need to search received emails addressed to "national" domains but into the same outlook account so they may be moved to separate folders for easy reference. eg messages addressed to,,, etc. Does anyone have a clue as to how I might talk Outlook into such searches?
This comment was minimized by the moderator on the site
in outlook 2010, advanced find, contains only finds the item if it's the leftmost part of the number. If I look for the right-most section of the number, it won't find it. Which is not what is explained in this section.
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations