Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in
x
or
x
x
Register
x

or

How to change default form in specified folders in Outlook?

By default, you can apply a custom form with clicking the Home > New Items > More Items > Choose Form, and then specifying the custom form from the Choose Form dialog box. Sound too many steps? If you need to apply the custom form all the time, it does be a little tedious. Here I will introduce a way to change the default form with custom form in a specified folder in Microsoft Outlook.

Kutools for Outlook: 100+ New Advanced Tools for Outlook.
Office Tab: Enable Tabbed Editing and Browsing in Office, Just Like Chrome, Firefox, IE 8/9/10.
Classic Menu: Bring Old Menus and Toolbars Back to Office 2007, 2010, 2013, 2016 and 2019.

Before changing default form, you should have created your own custom form. And In this article, I will take an example of changing the default form of a calendar folder in Outlook.

Step 1: In the Navigation Pane, right click the folder whose default form you will change, and select the Properties from the right-clicking menu.

Step 2: In the Calendar Properties dialog box, click the When posting to this folder, use: box, and specify the Forms from the drop down list on the General tab. See screen shot below:

Step 3: Now you get into the Choose Form dialog box,

(1) Click the Look in box, and select the right library where your custom form is stored in. Most of time, custom forms stay in the Personal Forms Library.

(2) Click to highlight the custom form that you will change to the default form.

(3) Click the Open button.

From now on, when you open the specified calendar folder and create a new appointment, it will apply the custom form automatically. What’ more, the first tab changes from Appointment to the name of your custom form in the Appointment window.

Note: You can’t change the default form for mail folders in Microsoft Outlook.

 

Recommended Productivity Tools

shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121

Kutools for Outlook - More than 100 Advanced Functions for Outlook, Improve 70% Efficiency For you

  • Complicated and repeated operations can be done a one-time processing in seconds.
  • Forward multiple emails individually with one-click, and auto forward by rules.
  • Auto CC/BCC every sending email and easy for customizing rules, and auto reply without requiring exchange server.
  • Powerful junk emails filter, remove duplicate emails, reply with attachment, bunch of one-click operations, and so on...
  • 60-day unlimited free trial. 60-day money back guarantee. 2 years free upgrade and support. Buy once, use forever.
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    Tony Kosturi · 4 years ago
    This works fine but the unintended consequence seems to be that after changing the default to the custom form that launches a meeting request with out responses, now when clicking on New Appointment launches a meeting request instead of an appointment window which usually comes with a "Save and Close" button and no attendee box (just Subject and Location). Before changing the default form, the "New Appointment" button launches an appointment window and the New Meeting button launches a meeting window. The difference between the two is that the latter has a "To:" box to enter attendees and a "Send" button replacing the "Save and Close" button. Why would changing the default form in the way described in this article also changes an appointment into a meeting request? It does not seem like the right approach to solve the issue with making the "no response" meeting request the default for meeting requests.