Skip to main content

How to move sent messages to a specified folder in Outlook?

Author: Siluvia Last Modified: 2014-09-03

By default, the Outlook sent items such as your sent emails are saved in the Sent Items folder. Actually, you can change the default saving folder for the sent items in Outlook. In this tutorial, you will learn how to move sent messages to a specified folder in Outlook in details.

Move sent messages to a specified folder in Outlook

Office Tab - Enable Tabbed Editing and Browsing in Microsoft Office, Making Work a Breeze
Unlock Kutools for Outlook's free version now and enjoy over 70 features with unlimited access forever
Boost your Outlook 2021 - 2010 or Outlook 365 with these advanced features. Enjoy 70+ powerful features and elevate your email experience!

arrow blue right bubbleMove sent messages to a specified folder in Outlook

Firstly, you need to create a rule in Outlook

1. Get into the Rules and Alerts dialog box as follows.

1). In Outlook 2010 and 2013, please click Rules > Manage Rules and Alerts under Home tab. See screenshot:

2). In Outlook 2007, please click Tools > Rules and Alerts.

2. In the Rules and Alerts dialog box, please click New Rule under E-mail Rules tab.

3. In the first Rules Wizard dialog box, please click Apply rule on messages I send in Outlook 2010 and 2013, or click Check messages after sending in Outlook 2007, then click the Next button.

4. In the second Rules Wizard dialog box, you need to:

1). Check the through the specified account box in Step 1;

2). Click the word specified in Step 2;

3). Select the email account which you want to apply this rule in Account drop-down list in Account dialog box and then click the OK button;

4). Then click the Next button.

5. Then another Rules Wizard dialog box pops up, please:

1). Check move a copy to the specified folder box in Step 1;

2). Click the word specified in Step 2;

3). Specify a folder or created a new folder in Rules and Alerts dialog box, and then click the OK button;

4). Click the Next button.

6. Click the Next button in the following Rules Wizard dialog box without any settings.

7. In the last Rules Wizard dialog box, name the rule in Step 1 box and then click the Finish button.

Note: If you check the Run this rule now on message already in “sent” box, all sent emails in the Sent Items folder of your specific account are moved to the specified folder automatically after clicking the Finish button.

8. Now it will returns to the Rules and Alerts dialog box, please click the OK button to finish the whole setting.

Secondly, disable the Save copies of messages in the Sent Items folder function

Because the sent message will be saved a copy in the original Sent Items folder, now you need to disable the Save copies of messages in the Sent Items folder function in Outlook. After disabling this function, the emails you sent in the future won’t be saved in the Sent Items folder, and just saved to the specified folder with the above created rule.

1. Click File > Options in Outlook 2010 and 2013.

In Outlook 2007, please click Tools > Options.

2. In the Outlook Options dialog box in Outlook 2010 and 2013, please click Mail in the left pane; uncheck the Save copies of messages in the Sent Items folder box, and then click the OK button.

In Outlook 2007, click the E-mail Options button under Preferences tab in the Options dialog box; in the E-mail Options dialog box, uncheck the Save copies of messages in Sent Items folder box, then click the OK button. Click the OK button in the Options dialog box to finish the setting. See screenshot:

Notes:

1. From now on, when you sending an email from that specified email account, the sent item will be saved to the folder you have specified above automatically.

2. For the sent emails already in the Sent Items folder, Outlook just moves copies of these email messages to the specified folder. And these Sent emails are still staying in the Sent Items folder.


Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Experience the all-new Kutools for Outlook FREE version with 70+ incredible features, yours to use FOREVER! Click to download now!

🤖 Kutools AI : Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...

📧 Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

📨 Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

📁 Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

👍 One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  🕘Show Sender's Time Zone ...

👩🏼‍🤝‍👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Instantly unlock Kutools for Outlook with a single click—permanently free. Don't wait, download now and boost your efficiency!

kutools for outlook features1 kutools for outlook features2
 

 

 

Comments (6)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
it is scanning in box instead of Sent items
This comment was minimized by the moderator on the site
It would be great to update this for Windows 10 and Office 365.
This comment was minimized by the moderator on the site
Muito obrigado, estava procurando a uns dois dias algo desse tipo ;)
This comment was minimized by the moderator on the site
I have the same query as Mike - anyone know?
This comment was minimized by the moderator on the site
This is great, I have one question. I want to move the message, not move a copy of the message. Is this possible? I have tried these settings, and I end up with two copies of the message, one in "sent" and one in the specified folder.
There are no comments posted here yet
Load More
Leave your comments
Posting as Guest
×
Rate this post:
0   Characters
Suggested Locations