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How to move sent messages to a specified folder in Outlook?

By default, the Outlook sent items such as your sent emails are saved in the Sent Items folder. Actually, you can change the default saving folder for the sent items in Outlook. In this tutorial, you will learn how to move sent messages to a specified folder in Outlook in details.

Move sent messages to a specified folder in Outlook

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arrow blue right bubbleMove sent messages to a specified folder in Outlook

Firstly, you need to create a rule in Outlook

1. Get into the Rules and Alerts dialog box as follows.

1). In Outlook 2010 and 2013, please click Rules > Manage Rules and Alerts under Home tab. See screenshot:

2). In Outlook 2007, please click Tools > Rules and Alerts.

2. In the Rules and Alerts dialog box, please click New Rule under E-mail Rules tab.

3. In the first Rules Wizard dialog box, please click Apply rule on messages I send in Outlook 2010 and 2013, or click Check messages after sending in Outlook 2007, then click the Next button.

4. In the second Rules Wizard dialog box, you need to:

1). Check the through the specified account box in Step 1;

2). Click the word specified in Step 2;

3). Select the email account which you want to apply this rule in Account drop-down list in Account dialog box and then click the OK button;

4). Then click the Next button.

5. Then another Rules Wizard dialog box pops up, please:

1). Check move a copy to the specified folder box in Step 1;

2). Click the word specified in Step 2;

3). Specify a folder or created a new folder in Rules and Alerts dialog box, and then click the OK button;

4). Click the Next button.

6. Click the Next button in the following Rules Wizard dialog box without any settings.

7. In the last Rules Wizard dialog box, name the rule in Step 1 box and then click the Finish button.

Note: If you check the Run this rule now on message already in “sent” box, all sent emails in the Sent Items folder of your specific account are moved to the specified folder automatically after clicking the Finish button.

8. Now it will returns to the Rules and Alerts dialog box, please click the OK button to finish the whole setting.

Secondly, disable the Save copies of messages in the Sent Items folder function

Because the sent message will be saved a copy in the original Sent Items folder, now you need to disable the Save copies of messages in the Sent Items folder function in Outlook. After disabling this function, the emails you sent in the future won’t be saved in the Sent Items folder, and just saved to the specified folder with the above created rule.

1. Click File > Options in Outlook 2010 and 2013.

In Outlook 2007, please click Tools > Options.

2. In the Outlook Options dialog box in Outlook 2010 and 2013, please click Mail in the left pane; uncheck the Save copies of messages in the Sent Items folder box, and then click the OK button.

In Outlook 2007, click the E-mail Options button under Preferences tab in the Options dialog box; in the E-mail Options dialog box, uncheck the Save copies of messages in Sent Items folder box, then click the OK button. Click the OK button in the Options dialog box to finish the setting. See screenshot:

Notes:

1. From now on, when you sending an email from that specified email account, the sent item will be saved to the folder you have specified above automatically.

2. For the sent emails already in the Sent Items folder, Outlook just moves copies of these email messages to the specified folder. And these Sent emails are still staying in the Sent Items folder.

 

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  • To post as a guest, your comment is unpublished.
    Neto · 1 months ago
    Muito obrigado, estava procurando a uns dois dias algo desse tipo ;)
  • To post as a guest, your comment is unpublished.
    Ian · 6 months ago
    I have the same query as Mike - anyone know?
  • To post as a guest, your comment is unpublished.
    Mike · 6 months ago
    This is great, I have one question. I want to move the message, not move a copy of the message. Is this possible? I have tried these settings, and I end up with two copies of the message, one in "sent" and one in the specified folder.
  • To post as a guest, your comment is unpublished.
    Sadiq · 1 years ago
    Thank you for such detailed explanation, it really helped. Appreciate it!