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How to link emails to a certain task in Outlook?

For example, you received an email including detailed descriptions and processing steps for a certain task, it may ease your work greatly with linking this email to the specified task, in case of you forgetting it or hardly finding out it in future. In this article, I will show you how to link emails to a certain task in Microsoft Outlook.

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To link some emails to a certain task in Microsoft Outlook, you can do as following:

Step 1: Shift to the Tasks view, and open a Task window:

  1. In Outlook 2010 and 2013, create a new task with clicking the New Task button on the Home tab;
  2. In Outlook 2007, create a new task with clicking the File > New > Task;
  3. Double click an existing task to open it.

Step 2: In the Task view, click the Outlook Item button on the Insert tab.

Step 3: In the Insert Item dialog box, select a mail folder in the Look in box, next select the emails from the Items box, then check the Attachment in the Insert as section, at last click the OK button.


(1) Holding the Shift key, you can select multiple adjacent emails with clicking the first one and the last one;

(2) Holding the Ctrl key, you can select multiple adjacent emails with clicking one by one.

Now the selected emails are linked into current task, and shown as email icons. The email will be opened when you double click the email icon.

Step 4: Compose current task, and then click the Save & Close button.


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  • To post as a guest, your comment is unpublished.
    Brendan · 2 years ago
    This is not linking. This is attaching a copy of an email to a task. You need to change the title, it's misleading.
  • To post as a guest, your comment is unpublished.
    Diane · 3 years ago
    I am using Office 365 on an web based Exchange server.
    I want to attach an email to a task. I can easly attach documents and spreadsheets, but I don;t see an option for email. I used to do it on 360. Please help!