How to link emails to a certain task in Outlook?
For example, you received an email including detailed descriptions and processing steps for a certain task, it may ease your work greatly with linking this email to the specified task, in case of you forgetting it or hardly finding out it in future. In this article, I will show you how to link emails to a certain task in Microsoft Outlook.
- Enhance your email productivity with AI technology, enabling you to quickly reply to emails, draft new ones, translate messages, and more efficiently.
- Automate emailing with Auto CC/BCC, Auto Forward by rules; send Auto Reply (Out of Office) without requiring an exchange server...
- Get reminders like BCC Warning when replying to all while you're in the BCC list, and Remind When Missing Attachments for forgotten attachments...
- Improve email efficiency with Reply (All) With Attachments, Auto Add Greeting or Date & Time into Signature or Subject, Reply Multiple Emails...
- Streamline emailing with Recall Emails, Attachment Tools (Compress All, Auto Save All...), Remove Duplicates, and Quick Report...
To link some emails to a certain task in Microsoft Outlook, you can do as following:
Step 1: Shift to the Tasks view, and open a Task window:
- In Outlook 2010 and 2013, create a new task with clicking the New Task button on the Home tab;
- In Outlook 2007, create a new task with clicking the File > New > Task;
- Double click an existing task to open it.
Step 2: In the Task view, click the Outlook Item button on the Insert tab.
Step 3: In the Insert Item dialog box, select a mail folder in the Look in box, next select the emails from the Items box, then check the Attachment in the Insert as section, at last click the OK button.
Notes:
(1) Holding the Shift key, you can select multiple adjacent emails with clicking the first one and the last one;
(2) Holding the Ctrl key, you can select multiple adjacent emails with clicking one by one.
Now the selected emails are linked into current task, and shown as email icons. The email will be opened when you double click the email icon.
Step 4: Compose current task, and then click the Save & Close button.
Best Office Productivity Tools
Breaking News: Kutools for Outlook Launches Free Version!
Experience the all-new Kutools for Outlook with 100+ incredible features! Click to download now!
📧 Email Automation: Auto Reply (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Remind you when important emails come / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!
🚀 One-Click Download — Get All Office Add-ins
Strongly Recommended: Kutools for Office (5-in-1)
One click to download five installers at once — Kutools for Excel, Outlook, Word, PowerPoint and Office Tab Pro. Click to download now!
- ✅ One-click convenience: Download all five setup packages in a single action.
- 🚀 Ready for any Office task: Install the add-ins you need, when you need them.
- 🧰 Included: Kutools for Excel / Kutools for Outlook / Kutools for Word / Office Tab Pro / Kutools for PowerPoint