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How to add notes to contacts in Outlook?

We can add notes to emails easily in Outlook, but do you know how to add notes to a contacts? And what if adding notes to senders or recipients when reading messages in Outlook? In this article, I will introduce several easy methods to add notes to contacts in Outlook.

Add notes to contacts when reading messages in Outlook 2013

Add notes to contacts in the People view of Contact folder in Outlook 2013

Add notes to contacts in other views of Contact folder

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arrow blue right bubbleAdd notes to contacts when reading messages in Outlook 2013

When you view a message in Outlook 2013, you can easily add a note to the contact associated with current message.

Step 1: Click a message to show it in the Reading Pane, right click sender or recipients, and then select the Edit Contact (or Add to Outlook Contacts) from the right-clicking menu.

Step 2: In the opening contact card, click the Notes tab, enter your note into the blank box, and click the Save button. See screen shot below:


arrow blue right bubbleAdd notes to contacts in the People view of Contact folder in Outlook 2013

When you view contacts in the People view of a specified contact folder, you can add note to a contact with following steps.

Step 1: Show the contact folder in the people view with clicking the Change View > People on the View tab.

Step 2: Click a contact to show it in the Reading Pane.

Step 3: Click the Edit button at the very right side of Reading Pane.

Step 4: Click the Notes tab, enter your note into the blank box, and click the Save button. See screen shot below:


arrow blue right bubbleAdd notes to contacts in other views of Contact folder

When you open and view contacts in specified contact folder of Outlook 2007/2010/2013, you can add note to a certain contact with these steps.

Step 1: Double click to open the contact that you will add a note into.

Step 2: Enter your note into the Notes box in the Contact window.

Step 3: Click the Save & Close button on the Contact tab.

Note: This method works with all views of contact folder in Outlook 2007/2010/2013, except the People view of contact folder in Outlook 2013.


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  • To post as a guest, your comment is unpublished.
    Marc Weinstein · 2 years ago
    Is it possible to change the font in the notes sections of all contacts at once?
  • To post as a guest, your comment is unpublished.
    Marc Weinstein · 2 years ago
    The font in the notes sections of my outlook contacts continues to revert to some default, making it difficult to read. How can I set up the font in the contacts notes section such that it stays the way I initially formatted it?