How to export senders’ email addresses from a mail folder in Outlook?
Managing email data efficiently is essential for many professionals. A common task is extracting senders’ email addresses from a mail folder in Outlook, whether for creating contact lists, analyzing communication patterns, or archiving. While Outlook doesn’t provide a direct way to export email addresses, the Import/Export Wizard makes this task manageable. This guide will show you how to quickly export senders’ email addresses from a specific mail folder to a CSV file, saving time and effort.
Export Senders’ Email Addresses from a Mail Folder to CSV in Outlook
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Export Senders’ Email Addresses from a Mail Folder to CSV in Outlook
Outlook’s Import/Export Wizard allows you to export data into various formats, including senders’ email addresses. Following these steps, you can extract all senders’ email addresses from a specific mail folder and save them as a CSV file for easy access and processing.
1. Click File > Open & Export > Import/Export.
2. In the Import and Export Wizard dialog box, select Export to a file and click Next.
3. In the Export to a File dialog box, choose Comma Separated Values (CSV) as the output format and click Next.
4. In the second Export to a File dialog box, select the mail folder containing the email addresses to export, such as your Inbox, and click Next.
5. In the third Export to a File dialog box, please click the Browse button to open the Browse dialog box. Then choose where to save the CSV file, enter a name in the File name box, and click OK > Next to close the dialog boxes.
6. In the fourth Export to a File dialog box, ensure the Export “E-Mail messages” from folder: Inbox option is selected. If it’s already checked, click the Map Custom Fields button.
7. Now you get into the Map Custom Fields dialog box, please remove all fields except the From: (Address) from the To box, then click OK > Finish.
You’ve successfully exported all senders’ email addresses from the specified mail folder into a CSV file. This file is now ready for use in Excel or other tools for creating contact lists, analyzing data, or archiving.
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