How to show the number of unread items including subfolders in Outlook?
As we know, in Outlook the number beside folder name in Navigation Pane indicates how many unread items are there in the folder as right screenshot shown. However, the number does not plus the numbers of unread items in subfolders. But sometimes you just need to know the total number of unread items including subfolders, and how? Try below method:
- Show the number of unread items including subfolders with Search Folder feature
- Show the number of unread items including subfolders with Kutools for Outlook
Show the number of unread items including subfolders in Outlook
This method will guide you to create a search folder to collect all unread items from the specified folder and its subfolders, and then show the total number of unread items in the search folder in Outlook.
1. Select the folder that you will show the number of unread items including the subfolders, and click Folder > New Search Folder.
2. In the New Search Folder, please click to highlight the Create a custom Search Folder option, and click the Choose button.
3. In the opening Custom Search Folder dialog box, please type a name for this new search folder in the Name box. See screenshot below:
4. Click the Criteria button to open the Search Folder Criteria dialog box, next go to the More Choices tab, check the Only items that are option, select unread from right drop down list, and click the OK button. See screenshot above:
5. Now you return to the Custom Search Folder dialog box. Please click the Browse button to open the Select Folder(s) dialog box; next check the specified folder and Search subfolders option, and click the OK button. See screenshot:
6. Click OK > OK buttons to save the settings.
Now the new search folder is added in the Navigation pane, and the number beside the search folder indicates the total number of unread items in the specified folder and its subfolders. See screenshot:
Show the number of unread items including subfolders with Kutools for Outlook
If you have Kutools for Outlook installed, you can apply its Statistics feature to quickly show the total number of all unread items in a folder including its subfolders in Outlook. Please do as follows: Note: This Statistics feature is new in Kutools for Outlook 8.00 which is being tested and will be released sooner.
Kutools for Outlook: Ultimate Outlook toolkit with over 100 handy tools. Try it FREE for 60 days, no limitations, no worries! Read More... Start Free Trial Now!
1. Click Kutools Plus > Statistics.
2. In the first Statistic dialog box, please only check the folder that you will count the total number of unread items including its subfolders, and click the OK button.
Note: By default, all folders are checked in the Statistics dialog box. You can uncheck them with right clicking any folder and selecting Uncheck All from the context menu.
And then you will see the total number of all unread items in the specified folder and its subfolders display at the top of the second Statistics dialog box. See screenshot:
Kutools for Outlook: Supercharge Outlook with over 100 must-have tools. Test drive it for FREE for 60 days, no strings attached! Read More... Download Now!
Demo: count/show the number of unread items including subfolders in Outlook
Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!
Related Articles
Count the total number of items (emails) in all folders in Outlook
Count the total number of search results in Outlook
Count the number of emails by subject in Outlook
Count the total number of attachments in selected emails in Outlook
Count the number of recipients in To, Cc, and Bcc fields in Outlook
Best Office Productivity Tools
Kutools for Outlook - Over 100 Powerful Features to Supercharge Your Outlook
🤖 AI Mail Assistant: Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...
📧 Email Automation: Out of Office (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Easily Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Boost Your Outlook Productivity with Tabbed Views / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Incoming Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Over 100 Features Await Your Exploration! Click Here to Discover More.
