How to automatically download/save attachments from Outlook to a certain folder?
Generally speaking, you can save all attachments of one email with clicking Attachments > Save All Attachments in Outlook. But, if you need to save all attachments from all received emails and receiving emails, any ideal? This article will introduce two solutions to automatically download attachments from Outlook to a certain folder.
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This method will introduce a VBA script, and run this scrip with a rule to automatically download and save Outlook attachments to a certain folder. Please do as follows:
1. Press Alt + F11 keys to open the Microsoft Visual Basic for Applications window.
2. Click Insert > Module, and then paste below VBA script into the new opening Module window.
VBA: Auto Save Outlook Attachments into a certain folder
Public Sub SaveAttachmentsToDisk(MItem As Outlook.MailItem) Dim oAttachment As Outlook.Attachment Dim sSaveFolder As String sSaveFolder = "C:\Users\DT168\Documents\outlook-attachments\" For Each oAttachment In MItem.Attachments oAttachment.SaveAsFile sSaveFolder & oAttachment.DisplayName Next End Sub
Note: Please find out sSaveFolder = "C:\Users\DT168\Documents\outlook-attachments\", and replace the destination folder’s path as you need.
3. Save the VBA Script and close the Microsoft Visual Basic for Applications window.
4. Go to the Mail view, and click Home > Rules > Manage Rules & Alerts. See screenshot:
5. In the opening Rules and Alerts dialog box, please click the New Rule button on the E-mail Rules tab. See screenshot:
6. Now in the Rules Wizard dialog box, please click to select the Apply rule on messages I receive option, and click the Next button.
7. In the Rules Wizard (which condition(s) do you want to check?) dialog box, please uncheck any option, and click the Next button. And then click the Yes button in the popping up Microsoft Outlook dialog box. See screenshot:
8. Now in the Rules Wizard (what do you want to do with the message?) dialog box, please: (1) Check the run a script option; (2) Click the text of a script to open the Select Script dialog box, select the script we added in Step 2 and click the OK button; (3) Click the Next button.
9. In the Rules Wizard (Are there any exceptions?) dialog box, please click the Next button directly.
10. Now in the last Rules Wizard dialog box, please name the rule in the Step 1 box, check options as you need in the Step 2 section, and click the Finish button.
11. Close the Rules and Alerts dialog box.
And now all attachments are downloaded from your email account and saved into the specified destination folder. And all attachments of incoming emails will be automatically downloaded and saved into the specified folder too.
If you have Kutools for Outlook installed, you can apply its Auto Detach option to automatically download all Outlook attachments and save to a certain folder easily.
Kutools for Outlook - With more than 20 handy Outlook add-ins, free to try with no limitation in 60 days
1. Click Kutools > Options. See screenshot:
2. In the Attachment Options dialog box, go to the General tab, and: (1) Check the Automatically detach all received attachments option; (2) Click the Browse button to specify the destination folder; (3) Check the Create subfolders in the followings style option, and specify a folder structure from below drop down list; (4) Click the Ok button. See screenshot:
From now on, all attachments of incoming emails will be automatically downloaded and saved into the specified destination folder.
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To post as a guest, your comment is unpublished.· 1 months agoCan I save attachments from 1 category in my email box? I don't need all of them, so I need select it. I have trial version of Kutools and in Options I have just 3 tabs: General, Detach&save and Compress. I saw on the page, that you have tab Filter. So Can I select and make settings from which category to save attachments?
To post as a guest, your comment is unpublished.· 1 months agowhat if "Run a Script" is not available in "What do you want to do with the message" section?
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To post as a guest, your comment is unpublished.· 2 months agoHello, a few questions:
1) This software not only saves the attachments but also the email message itself as a png file correct?
2) This software will let us save each new email in a new subfolder if we set it up correct?
3) This software will let us set up filters to control which emails get sent to dropbox and which ones are passed on correct?
To post as a guest, your comment is unpublished.· 2 months agoHi, if you need to manage widely the attachments this solution is the best, but if you own a Dropbox account there are some email providers that automatically upload every attachment to Dropbox account. It means that you get the attachment in dropbox folder even if you hadn't read the email. I use servermx.com because they did a customization about the Dropbox path where I need to put the attachments.
To post as a guest, your comment is unpublished.· 4 months agoHi there,
After having gone through all the steps it does work. The only thing is that while it saves the message as a png file, I would also like the script to actually go to the link in the message and download the data from there. Any good ideas how to extend the script?
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