How to automatically download/save attachments from Outlook to a certain folder?
Generally speaking, you can save all attachments of one email with clicking Attachments > Save All Attachments in Outlook. But, if you need to save all attachments from all received emails and receiving emails, any ideal? This article will introduce two solutions to automatically download attachments from Outlook to a certain folder.
Quickly save/export all attachments from multiple emails in Outlook
Normally we can save attachments from one email with activating the Attachment Tools and applying the Save All Attachments feature in Outlook. But, what if saving attachments from multiple emails, or from the whole mail folder in Outlook? Try Kutools for Outlook's Detach All (Attachments) feature.
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By the way, Kutools for Outlook also provides a workaround to automatically save or export all attachments from all incoming emails in Outlook.
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Automatically download Outlook attachments to folder with VBA and rule
This method will introduce a VBA script, and run this scrip with a rule to automatically download and save Outlook attachments to a certain folder. Please do as follows:
1. Press Alt + F11 keys to open the Microsoft Visual Basic for Applications window.
2. Click Insert > Module, and then paste below VBA script into the new opening Module window.
VBA: Auto Save Outlook Attachments into a certain folder
Public Sub SaveAttachmentsToDisk(MItem As Outlook.MailItem)
Dim oAttachment As Outlook.Attachment
Dim sSaveFolder As String
sSaveFolder = "C:\Users\DT168\Documents\outlook-attachments\"
For Each oAttachment In MItem.Attachments
oAttachment.SaveAsFile sSaveFolder & oAttachment.DisplayName
Note: Please find out sSaveFolder = "C:\Users\DT168\Documents\outlook-attachments\", and replace the destination folder’s path as you need.
3. Save the VBA Script and close the Microsoft Visual Basic for Applications window.
4. Go to the Mail view, and click Home > Rules > Manage Rules & Alerts. See screenshot:
5. In the opening Rules and Alerts dialog box, please click the New Rule button on the E-mail Rules tab. See screenshot:
6. Now in the Rules Wizard dialog box, please click to select the Apply rule on messages I receive option, and click the Next button.
7. In the Rules Wizard (which condition(s) do you want to check?) dialog box, please uncheck any option, and click the Next button. And then click the Yes button in the popping up Microsoft Outlook dialog box. See screenshot:
8. Now in the Rules Wizard (what do you want to do with the message?) dialog box, please: (1) Check the run a script option; (2) Click the text of a script to open the Select Script dialog box, select the script we added in Step 2 and click the OK button; (3) Click the Next button.
9. In the Rules Wizard (Are there any exceptions?) dialog box, please click the Next button directly.
10. Now in the last Rules Wizard dialog box, please name the rule in the Step 1 box, check options as you need in the Step 2 section, and click the Finish button.
11. Close the Rules and Alerts dialog box.
And now all attachments are downloaded from your email account and saved into the specified destination folder. And all attachments of incoming emails will be automatically downloaded and saved into the specified folder too.
Automatically download Outlook attachments to folder with Kutools for Outlook
If you have Kutools for Outlook installed, you can apply its Auto Detach option to automatically download all Outlook attachments and save to a certain folder easily.
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1. Click Kutools > Options. See screenshot:
2. In the Attachment Options dialog box, go to the General tab, and: (1) Check the Automatically detach all received attachments option; (2) Click the Browse button to specify the destination folder; (3) Check the Create subfolders in the followings style option, and specify a folder structure from below drop down list; (4) Click the Ok button. See screenshot:
From now on, all attachments of incoming emails will be automatically downloaded and saved into the specified destination folder.
Note: You can apply Kutools for Outlook’s Detach All (Attachments) feature to quickly download/save all attachments from multiple/all received emails in Outlook.
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Demo: Automatically download Outlook attachments to folder with Kutools for Outlook
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