How to highlight unread (new incoming) email messages in Outlook?
In Outlook 2016’s mail folders, unread emails are distinguished by showing subjects in small blue font as below screenshot shown. This may be not obvious enough to highlight unread emails. In this article, we provide a solution to highlight all unread emails with bigger red font.
Highlight unread (new incoming) email messages in Outlook
Highlight unread (new incoming) email messages in Outlook
You can change mail folders’ view settings to highlight all unread emails automatically in Outlook. Please do as follows:
1. In the Mail view, open the mail folder where you will highlight unread emails.
2. Click View > View Settings to open the Advanced View Settings dialog box.
3. In the Advanced View Settings dialog box, please click the Conditional Formatting button. See screenshot:
4. Now you get into the Conditional Formatting dialog box, please click to highlight the Unread messages option in the Rules for this view box, and click the Font button. See screenshot:
5. In the popping up Font dialog box, please set the highlight formatting as you need.
In my case, I set the highlight formatting as Segoe UI, and Red Bigger Bold Italic font. See screenshot:
6. Click the OK > OK > OK buttons to save the view settings.
From now on all unread emails are automatically highlighted by the specified formatting.
AI Mail Assistant in Outlook: Smarter Replies, Clearer Communication (one-click magic!) FREE
Streamline your daily Outlook tasks with the AI Mail Assistant from Kutools for Outlook. This powerful tool learns from your past emails to offer intelligent and accurate responses, optimize your email content, and help you draft and refine messages effortlessly.
This feature supports:
- Smart Replies: Get responses crafted from your past conversations—tailored, precise, and ready to go.
- Enhanced Content: Automatically refine your email text for clarity and impact.
- Effortless Composition: Just provide keywords, and let AI handle the rest, with multiple writing styles.
- Intelligent Extensions: Expand your thoughts with context-aware suggestions.
- Summarization: Get concise overviews of long emails instantly.
- Global Reach: Translate your emails into any language with ease.
This feature supports:
- Smart email replies
- Optimized content
- Keyword-based drafts
- Intelligent content extension
- Email summarization
- Multi-language translation
Best of all, this feature is completely free forever! Don’t wait—download AI Mail Assistant now and enjoy!
Related Articles
Highlight unread (new incoming) email messages in Outlook
Best Office Productivity Tools
Breaking News: Kutools for Outlook Launches Free Version!
Experience the all-new Kutools for Outlook with 100+ incredible features! Click to download now!
📧 Email Automation: Auto Reply (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Remind you when important emails come / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!
🚀 One-Click Download — Get All Office Add-ins
Strongly Recommended: Kutools for Office (5-in-1)
One click to download five installers at once — Kutools for Excel, Outlook, Word, PowerPoint and Office Tab Pro. Click to download now!
- ✅ One-click convenience: Download all five setup packages in a single action.
- 🚀 Ready for any Office task: Install the add-ins you need, when you need them.
- 🧰 Included: Kutools for Excel / Kutools for Outlook / Kutools for Word / Office Tab Pro / Kutools for PowerPoint