Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in
x
or
x
x
Register
x

or

How to forward emails with template in Outlook?

When forwarding emails in Outlook, you may usually type the same text to remind your recipients. In the case, forwarding with a specified template will ease your work. Here, this article will introduce three ways to forward emails with template in Outlook.

Office Tab - Enable Tabbed Editing and Browsing in Office, and Make Work Much Easier...
Kutools for Outlook - Brings 100 Powerful Advanced Features to Microsoft Outlook
  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by rules; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
  • Attachment Tools: Auto Detach, Compress All, Rename All, Auto Save All... Quick Report, Count Selected Mails, Remove Duplicate Mails and Contacts...
  • More than 100 advanced features will solve most of your problems in Outlook 2010-2019 and 365. Full features 60-day free trial.

arrow blue right bubbleForward emails with template by Quick Step

This method will guide you to create a custom quick step to forward emails with specified template text in Outlook. Please do as follows:

1. In the Mail view, click Create New in the Quick Steps group on the Home tab. See screenshot:

2. In the Edit Quick Step dialog box, please (1) type a name for the new quick step in the Name box; (2) select Forward from the Actions drop down list; (3) click the linked text of Show Options. See screenshot:

3. Now the hidden options are expanded. Please type or paste the custom template text into the Text box, and then click the Finish button. See screenshot:

4. Now the quick step is created. Select the email you will forward with template, and then click the new created quick step in the Quick Steps group on the Home tab. See screenshot:

5. The forwarding message is opening with the specified template text. Please compose and send it.


arrow blue right bubbleForward emails with template by Signature

This method will guide you to save the entire template as a signature, and then you can quickly insert it into any composing email easily in Outlook.

1. In the Mail view, please click Home > New Items > More Items > Choose Form. See screenshot:

2. In the Choose Form dialog box, please (1) select User Templates in File System from the Look In drop down list; (2) Select the specified template you will forward with in the template list; (3) Click the Open button.

3. Now a new email with the specified template is opening. Please place the cursor in the message body, press Ctrl + A to select all content, and then press Ctrl + C keys simultaneously to copy the entire template.

4. Go ahead to click Insert > Signature > Signatures. See screenshot:

5. Now the Signature and Stationery dialog box comes out. Please click New button in the Select Signature to edit section, type a name for the new signature and click the OK button in the popping out New Signature dialog box. See screenshot:

6. Go ahead to place the cursor into the Edit signature box, press Ctrl + V keys to paste the template, and then click the OK button. See screenshot:

7. Close the new email without saving.

So far a signature is created with the template content. And you can easily insert the template content into any composing emails.

8. In the Mail view, select the email you will forward with template, and click Home > Forward.

9. In the opening Message window, go to the message body where you will insert the template content, and click Insert > Signature > the specified signature with template content. See screenshot:

10. Compose the forwarding email, and send it.


arrow blue right bubbleForward emails with template by AutoText entry

This method will guide you to save the entire template as an AutoText entry with the AutoText feature of Kutools for Outlook, therefore you can reuse the template content easily with only one click.

1. In the Mail view, please click Home > New Items > More Items > Choose Form. See screenshot:

2. In the Choose Form dialog box, please (1) select User Templates in File System from the Look In drop down list; (2) Select the specified template you will forward with in the template list; (3) Click the Open button.

3. Now a new email with the specified template is created. Place the cursor in the message body, press Ctrl + A to select the entire template content, and then click the Add button  in the Auto Text pane. See screenshot:

4. In the popping out Auto Text dialog box, please type a name for the new AutoText entry in the Name box, specify a category, and click the OK button. See screenshot above.

So far an AutoText entry with the template content has created, and you can insert it into any composing emails easily.

5. Please close the new email without saving.

6. In the Mail view, select the email you will forward with template, and click Home > Forward.

7. In the forwarding email window, go to the message body where you want to insert the template content, and click the Insert button  behind the specified AutoText entry with template content in the Auto Text pane. See screenshot:


8. Please compose the forwarding email, and send it.

Kutools for Outlook: Add more than 100 handy tools for Outlook, free to try with no limitation in 60 days. Read More      Free Trial Now


Demo: reply / forward emails with template text in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


arrow blue right bubbleRelated Articles


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121
 
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.

Be the first to comment.