How to delete sent items automatically in Outlook?
Normally sent emails will be saved into the "Sent Items "folder automatically in Outlook. However, these sent items may be not valuable for you at all. Here, this article will introduce several solutions to automatically delete sent items in Outlook.
- Delete a sent item automatically with Do Not Save feature
- Delete all sent items automatically with configuring Outlook options
- Delete all sent items automatically with AutoArchive
"Delete a sent item automatically with Do Not Save feature
When you create a new email which you will send to others in Outlook, you can apply the" Do Not Save "feature for this email to prevent it from being saved.
1. Click" Home" > "New Email" to create a new email.
2. In the Message window, please click "Options" > "Save Sent Items to" > "Do Not Save". See screenshot:
3. Compose the email, and sent it.
After sending the email, it will be deleted automatically before saving in your Outlook.
Note: This method does not work in IMAP email account in Outlook.
Quickly search and delete duplicate emails in Outlook
With Kutools for Outlook’s" Duplicate Emails "feature, you can quickly find and delete them from multiple mail folders, or find and delete all duplicates from the selected ones with two clicks in Outlook.
Delete all sent items automatically with configuring Outlook options
You can also configure Outlook options to prevent Outlook from saving all sent items in your Outlook. Please do as follows:
1. Click "File "> "Options".
2. In the Outlook Options dialog box, please click "Mail" in the left bar, go to the "Save messages "section, and uncheck the "Save copies of messages in the Sent Items folder" option. See screenshot:
3. Click the "OK "button.
From now on, all sent items won’t be saved in your Outlook Sent Items folder.
AI Mail Assistant in Outlook: Smarter Replies, Clearer Communication (one-click magic!) FREE
Streamline your daily Outlook tasks with the AI Mail Assistant from Kutools for Outlook. This powerful tool learns from your past emails to offer intelligent and accurate responses, optimize your email content, and help you draft and refine messages effortlessly.
This feature supports:
- Smart Replies: Get responses crafted from your past conversations—tailored, precise, and ready to go.
- Enhanced Content: Automatically refine your email text for clarity and impact.
- Effortless Composition: Just provide keywords, and let AI handle the rest, with multiple writing styles.
- Intelligent Extensions: Expand your thoughts with context-aware suggestions.
- Summarization: Get concise overviews of long emails instantly.
- Global Reach: Translate your emails into any language with ease.
This feature supports:
- Smart email replies
- Optimized content
- Keyword-based drafts
- Intelligent content extension
- Email summarization
- Multi-language translation
Best of all, this feature is completely free forever! Don’t wait—download AI Mail Assistant now and enjoy!
Delete all sent items automatically with AutoArchive
If sent items have been saved in the "Sent Items" folder already, you can delete all of them automatically with the AutoArchive feature in Outlook.
1. In the "Mail "view, right click the "Sent Items" folder on the Navigation Pane, and select "Properties" from the context menu. See screenshot:
2. Now the Sent Items Properties dialog box comes out. Please go to the "AutoArchive" tab, and:
(1) Check the" Archive this folder using these settings" option;
(2) Please define older email as you need, for example emails modified 2 weeks ago;
(3) Check the" Permanently delete old items" option. See screenshot:
3. Click the" OK" button to save the AutoArchive setting for the Sent Items folder.
From now on, all old sent items (in our case all emails you sent 2 weeks ago) will be deleted permanently and automatically.
"Related Articles"
Delete/recall a sent email before recipients reading in Outlook
Print bcc recipients in a sent email in Outlook
Do not save copies of all sent items in Outlook
Best Office Productivity Tools
Breaking News: Kutools for Outlook Launches Free Version!
Experience the all-new Kutools for Outlook with 100+ incredible features! Click to download now!
📧 Email Automation: Auto Reply (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Remind you when important emails come / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!
🚀 One-Click Download — Get All Office Add-ins
Strongly Recommended: Kutools for Office (5-in-1)
One click to download five installers at once — Kutools for Excel, Outlook, Word, PowerPoint and Office Tab Pro. Click to download now!
- ✅ One-click convenience: Download all five setup packages in a single action.
- 🚀 Ready for any Office task: Install the add-ins you need, when you need them.
- 🧰 Included: Kutools for Excel / Kutools for Outlook / Kutools for Word / Office Tab Pro / Kutools for PowerPoint