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How to search with multiple keywords in Outlook?

Generally speaking, you can type the query commands subject:"test" in the Instant Search box to search emails whose subjects contain the keyword of test in Outlook. But now, you want to search emails whose subjects contain both keywords of test and change, how could you do? And what if containing any one of test or change? This article will share the ways of searching with multiple keywords in Outlook.

One click to enable Query Builder and easily search with multiple keywords in Outlook

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arrow blue right bubbleSearch with multiple keywords with query commands

You can directly type the query commands into the Instant Search box to search with multiple keywords in Outlook. Please do as follows:

subject:"keyword 1" And subject:"keyword 2" And subject:"keyword 3" And …
In the Mail view, type the query command of subject:"test" And subject:"change" into the Instant Search box, and then specify the search scope in the Scope group on the Search tab.
And now all emails whose subjects contains both keywords of test and change are found out and listed in the mail list. See screenshot:

subject:"keyword 1" OR subject:"keyword 2" OR subject:"keyword 3" OR …
In the Mail view, type the query command of subject:"test" OR subject:"change" into the Instant Search box, and then specify the search scope in the Scope group on the Search tab.
And now all emails whose subjects contain any keyword of test or change are found out and listed in the mail list. See screenshot:

Note: the logic words of And and OR in the criteria should be uppercase.


arrow blue right bubbleSearch with multiple keywords with Advanced Find feature

To search emails whose subjects contains any keywords of test or change, you can also apply the Advanced Find feature in Outlook. Please do as follows:

1. Press Ctrl + Shift + F keys together to open the Advanced Find dialog box, and go to the Advanced tab.

2. Click the Browse button to specify the search scope as you need.
Note: You can specify multiple folders in the same email account as search scope. However, it does not support to search multiple folders in different email accounts.

3. In the Advanced tab, specify the search criteria as follows: (1) Select Filed > All Mail fields > Subject; (2) select contains from the Condition drop down list; (3) type the first keyword into the value box; and (4) click the Add to List button. See screenshot above.

4. Repeat above Step 3 to add search criteria with other keywords one by one.

5. Click the Find Now button.

And now all emails whose subjects contain any keywords of test or change are found out from the specified search scope and listed at the bottom of the Advanced Find dialog box


arrow blue right bubbleSearch with multiple keywords with enabling Query Builder

For searching emails containing any one keyword of test or change in subjects, or all emails containing both keywords of test and change in subjects, I recommend you to enable the Query Builder tab with Kutools for Outlook, and then specify the search criteria as you need.

1. Enable the Query Builder tab in the Advanced Find dialog box as follows: (1) click Kutools > Options, (2) in Options dialog box, check the Restore “Query Builder” tab in Outlook Advanced Find Dialog option on the Others tab, and click the OK button. See screenshot:
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2. Press Ctrl + Shift + F keys to open the Advanced Find dialog box, and do as following screenshot shown:

(1) Click the Query Builder tab;
(2) Click the Browse button to specify the search scope as you need;
(3) Specify search criteria as Subject contains test and Subject contains change
(4) Select Or or And as you need from the Logical Group drop down list;
(5) Click the Find Now button.

And now all emails whose subject contain any keyword of test or change are found out from the specified search scope, and listed at the bottom of Advanced Find dialog box.


Demo: search with multiple keywords in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


arrow blue right bubbleRelated Articles


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  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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