Note: The other languages of the website are Google-translated. Back to English

How to set a rule where my name is not in To or Cc field in Outlook?

You might be familiar with rules for emails sent to you directly in Outlook, but do you know how to set rules for emails if your name is not in the To or Cc field? This article will show you the solution about creating an Outlook rule where my name is not in To or Cc field.

Set rule where my name is not in To or Cc field in Outlook


Set rule where my name is not in To or Cc field in Outlook

This method will guide you to set an Outlook rule and move all emails that are not sent to you directly to the specified mail folder. Please do as follows:

1. Select the mail folder you will set the Outlook rule for, and click Home > Rule > Manage Rules & Alerts.

2. In the Rules and Alerts dialog box, please click the New Rule button. See screenshot:

3. In the Rules Wizard, please click the Apply rule on messages I receive option, and click the Next button. See screenshot:

4. In the Rules Wizard (Which condition(s) do you want to check?), please click the Next button directly, and then click the Yes button in the popping out dialog box. See screenshot:

5. In the Rules Wizard (What do you want to do with the message?), please do as follows:
(1) Check the move it to the specified folder option;
(2) Click the linked text of specified in the Step 2 section;
(3) In the Rules and Alerts dialog box, please choose the folder you will move emails to, and click the OK button;
(4) Click the Next button in the wizard.

6. Now the Rules Wizard (Are there any exceptions?) opens, please check the except if my name is in the To or Cc box option, and click the Next button. See screenshot:

7. Now you get into the last Rules Wizard. Please:
(1) Name the new rule in the Step 1 box;
(2) Check options as you need in the Step 2 section;
(3) Click the Finish button.

Now all emails where your name is not in the To or Cc fields are moved to the specified mail folder.

8. Close the Rules and Alerts dialog box.


Related Articles


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121
 
Comments (13)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
Brilliant - just what I needed to remove the myriad of work emails not directly applicable to me.
This comment was minimized by the moderator on the site
thank you. Just what I needed :)
This comment was minimized by the moderator on the site
Hi there, Excellent post but I need one more option. I want to create a rule to forward all emails received in my inbox to lets say xyz@xyz.com if mentioned email id is not in To or Cc filed.
Thanks
This comment was minimized by the moderator on the site
thank you, very helpful
This comment was minimized by the moderator on the site
This only works for the primary email address on the account. If you have additional alias addresses and/or additional domains in your account, those messages will get filtered out.
This comment was minimized by the moderator on the site
Thanks a lot.
This comment was minimized by the moderator on the site
Thanks so much!

But what about BCC? I really don't want to lose any message on which I am BCC'd.

Again thanks for all your help!
This comment was minimized by the moderator on the site
Hi there,

With the method, you will move all messages on which you are BCC'd to a specific folder.
The option except if my name is in the To or Cc box in the 6th step means that it will only move the messages you are BCC'd. So, you can just follow the instructions in this tutorial. 🙂

Amanda
This comment was minimized by the moderator on the site
Hey Amanda, thanks so much!

I think what I am asking is that I want all messages to which I am "to, cc, or bcc" NOT to be moved and everything else to be moved.
This comment was minimized by the moderator on the site
I want all messages to which I am "to, cc, or bcc" NOT to be moved and everything else to be moved.

Hi there,

Sorry that could you please advide what are other options? From my knowledge, all the messages in your mailbox are sent, cc, or bcc to you. And in this case, according to your reply, you don't need to move any messages.😅

Amanda
This comment was minimized by the moderator on the site
Haha.. when a message is sent to a distribution group, it is not sent to me directly as to cc or bcc. My goal is to move distribution group emails and to keep the ones sent to my email.
This comment was minimized by the moderator on the site
Hi there,

You should select sent to people or public group in the 4th step of this tutorial, and then click on people or public group to select a distribution group.

https://www.extendoffice.com/images/stories/comments/ljy-picture/sent-to-group.png

And then do not select any options in the 6th step of the tutorial.

Once finished, you created a rule that will move the messages sent to the group. If you have more than one groups, you should create a new rule for a new distribution group.

Amanda
This comment was minimized by the moderator on the site
Thank you so much Amanda! I really appreciate your assistance!
There are no comments posted here yet
Leave your comments
Posting as Guest
×
Rate this post:
0   Characters
Suggested Locations