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How to print contacts by category in Outlook?

For example, you mark some special contacts with a category, says Orange in Outlook. Now you want to pick out these contacts and print, how could you handle it? This article will introduce an easy way to print contacts by category in Outlook.

Print contacts by category in Outlook

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arrow blue right bubblePrint contacts by category in Outlook

To print all contacts by category in an Outlook contact folder, please do as follows:

1. Open the specified contact folder where you will print by category, and click View > Change View > Manage Views. See screenshot:

Note: If the View Settings button is on the View tab, please click View > View Settings, and then skip to Step 3.

2. In the Manage All Views dialog box, please select a view name as you need, and then click the Modify button. See screenshot:

Note: The print styles varies depending on views. The People view is recommended.

3. In the Advanced View Settings dialog box, please click the Filter button. See screenshot:

4. In the Filter dialog box, please specify the filter criteria on the Advanced tab:
(1) Click Field > All Contact fields > Categories.
(2) Select contains from the Condition drop-down list;
(3) Type the specified category name you will print by in the Value box;
(4) Click the Add to List button.

5. Now the filter criteria are added, please click OK buttons successively to close all dialog boxes.
When returning to the contact folder, you will see only contacts with the specified category are filtered out.

6. Press Ctrl + A keys to select all filtered out contacts, and click File > Print.

7. Go ahead to specify a printer, select a print style, and then click the Print button.

So far, you have printed all contacts by the specified category in an Outlook contact folder already.


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  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
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