How to print the list of attachment names in an Outlook email?

Author Kelly Last modified 2025-01-09

Handling emails with multiple attachments in Outlook can be challenging, especially if you need to print a clean list of attachment names. While Outlook provides a manual way to extract attachment names, it’s time-consuming and prone to errors. For a smoother, more efficient solution, Kutools for Outlook offers specialized tools that simplify this task in just a few clicks. This article introduces two methods, showing why Kutools for Outlook is the superior choice.

Method 1: Print the List of Attachment Names in an Outlook Email (Manual and Time-Consuming)

Method 2: Quickly Print the List of Attachment Names Using Kutools for Outlook 👍 (Fast and Error-Free)

Method 1: Print the List of Attachment Names in an Outlook Email

Outlook’s built-in features allow you to print a list of attachment names by manually extracting them. However, this method involves several steps and is prone to human error.

Step 1: Edit the email

Double-click to open the email. Then click Message > Actions > Edit Message to enable editing.

the screenshot of printing list of attachment names in an outlook email 1

Step 2: Switch to the Rich Text format

In the editable email, go to Format Text > Rich Text to convert the email format.

the screenshot of printing list of attachment names in an outlook email 2

Step 3: Reply to the email

On the Message tab, click Reply.
In the reply window, the attachment names will automatically appear in the message body.

Step 4: Clean up and rearrange the list

Remove unnecessary content and rearrange the attachment names into separate lines for better readability.

the screenshot of removing any unnecessary content and rearranging the attachment names

Step 5: Print the list

Click File > Print > Print to print the list of attachment names.

the screenshot of printing the list

Drawbacks:

Time-Consuming: The process involves multiple manual steps, making it tedious, especially for emails with many attachments.
Error-Prone: Manually cleaning and rearranging the list increases the risk of mistakes.
Inefficient: Not suitable for frequent use or handling a large number of emails.
Limited Flexibility: The email header is always included by default, with no option to exclude it.

📂 Quickly Rename All Attachments in Outlook

Renaming multiple attachments in Outlook can be tedious, requiring saving them to a folder first. With Kutools for Outlook 's Rename All (Attachments) utility, you can directly rename all attachments in a message, saving time and effort.

Easy Access: Select the message and click Kutools Plus > Attachment Tools > Rename All.
Effortless Renaming: Double-click an attachment name, type a new name, and repeat as needed.
Instant Results: Click OK, and all attachments are renamed directly within the email.

Download Kutools for Outlook Now

Method 2: Quickly Print the List of Attachment Names Using Kutools for Outlook 👍

For a more streamlined process, Kutools for Outlook offers powerful Copy Names (Attachments) and Print Selection features. These tools allow you to copy and print attachment names directly, saving time and ensuring accuracy. By eliminating the need for manual formatting, cleaning up unnecessary content, or rearranging, Kutools reduces the risk of errors and accelerates the entire workflow. It’s the ideal solution for anyone seeking a fast, reliable way to manage and print attachment names effortlessly.

Say goodbye to Outlook inefficiency! Kutools for Outlook makes batch email processing easier - now with free AI-powered features! Download Kutools for Outlook Now!!

Step 1: Edit the email

Double-click to open the email. And click Message > Actions > Edit Message.

the screenshot of the Edit Message button

Step 2: Copy attachment names

Go to the Kutools tab and click Copy Names in the Attachments group.
A confirmation dialog will appear, indicating that the attachment names have been copied to the clipboard. Click OK.

Step 3: Paste and select the names

Press Ctrl + V to paste the attachment names into the email body. Select the attachment names you want to print.

the screenshot of the pasting the attachment names

Step 4: Print the selection

Click Kutools > Reply Selection.
In the Print Selection dialog, ensure the Item header checkbox is unchecked so that only the attachment names are displayed. Click the Print button to print the list of attachment names.

Key Advantages:

Time-Saving: Kutools streamlines the process, transforming a tedious multi-step task into a quick, effortless operation.
Error-Free: Automatically formats and organizes attachment names, eliminating the risk of mistakes and delivering polished results.
Flexible Customization: The Print Selection feature offers the option to include or exclude the email header, allowing you to tailor your printout to your needs.

Note: To apply the Copy Names (Attachments) feature and the Print Selection feature in Kutools for Outlook, firstly, you should download and install Kutools for Outlook.

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