How to use Bcc in Outlook?

Author Tech Support Last modified 2024-12-18

In Outlook, the Blind Carbon Copy (Bcc) feature allows you to send emails discreetly by hiding recipients’ email addresses from each other. This is especially useful for sending emails to multiple people without exposing their contact details. In this article, we’ll explore two ways to use Bcc in Outlook:

Manually enabling the Bcc field for individual emails

Automatically Bccing recipients using a powerful tool 👍

Manually enabling the Bcc field for individual emails

If you want to add Bcc recipients for a single email, follow these simple steps:

Step 1: Create a New Email

Open Outlook, and click New Email under the Home tab to create a new message.

doc-use-bcc-in-outlook-1

Step 2: Enable the Bcc Field

Go to the Options tab. And in the Show Fields group, click Bcc.

doc-use-bcc-in-outlook-2

Step 3: Add recipients in the Bcc field

The "Bcc" field will appear below the "To" and "Cc" fields. Click the Bcc button to add the recipients' email addresses to the Bcc field.

doc-use-bcc-in-outlook-3

Tip: Using Bcc ensures recipients’ privacy, which is particularly helpful for bulk emails like newsletters or announcements.

Automatically Bccing recipients using a powerful tool 👍

Manually adding Bcc recipients for every email can be time-consuming. If you frequently need to Bcc specific recipients automatically, you can use Kutools for Outlook’s Auto CC/BCC feature. This tool allows you to create rules to automatically Bcc recipients for all or specific emails you send.

Say goodbye to Outlook inefficiency! Kutools for Outlook makes batch email processing easier - now with free AI-powered features! Download Kutools for Outlook Now!!

Step 1: Open the Rule Manager of the Auto CC/BCC feature

Go to the Kutools Plus tab in Outlook. Then Click CC/BCC > Rule Manager.

doc-use-bcc-in-outlook-4

Step 2: Create a New Rule

In the Auto CC / BCC dialog, click the New button to create a new rule.

doc-use-bcc-in-outlook-5

Step 3: Define Conditions (Optional)

In the first window of the Rule Wizard, set conditions to filter the emails. Or if you want to Bcc all outgoing emails, leave the conditions blank. Click Next. (Here I left the conditions blank.)

doc-use-bcc-in-outlook-6

Step 4: Set Exceptions (Optional)

In the second window of the Rule Wizard, choose any exceptions to exclude certain emails from the rule. If no exceptions are needed, leave it blank. click Next. (Here I left the exceptions blank.)

doc-use-bcc-in-outlook-7

Step 5: Add Bcc Recipients

In the final window of the Wizard, please specify as follows:

Name the rule and add any comments (optional).
Click the Recipient button to add the email addresses that should receive the automatic Bcc.
Click OK.

doc-use-bcc-in-outlook-8

Step 6: Save and Activate the Rule

Click OK > Yes to save the rule and activate the Auto CC/BCC feature.

doc-use-bcc-in-outlook-9

Result

From now on, all your outgoing emails will automatically include the specified recipients in the Bcc field without any manual effort.

Why Use Auto Bcc?

Save time: No need to repeatedly add Bcc recipients.
Avoid errors: Ensure important contacts are always included.
Improve efficiency: Automate repetitive tasks and focus on your work.

Note: To apply the Auto CC/BCC feature in Kutools for Outlook, firstly, you should download and install Kutools for Outlook.

AI Mail Assistant in Outlook: Smarter Replies, Clearer Communication (one-click magic!) FREE

Streamline your daily Outlook tasks with the AI Mail Assistant from Kutools for Outlook. This powerful tool learns from your past emails to offer intelligent and accurate responses, optimize your email content, and help you draft and refine messages effortlessly.

This feature supports:

Smart Replies: Get responses crafted from your past conversations—tailored, precise, and ready to go.
Enhanced Content: Automatically refine your email text for clarity and impact.
Effortless Composition: Just provide keywords, and let AI handle the rest, with multiple writing styles.
Intelligent Extensions: Expand your thoughts with context-aware suggestions.
Summarization: Get concise overviews of long emails instantly.
Global Reach: Translate your emails into any language with ease.

This feature supports: