Skip to main content

How to batch unflag or mark flagged messages complete in Outlook?

Author: Amanda Li Last Modified: 2022-06-14

Itโ€™s always easy for you to flag emails to mark them as important, so that you are able to quickly tell which email is important. However, what if you have already done the job related to the emails and want to mark them complete? Or you just accidently flagged several messages and then want to clear the follow-up flags? To do so, please read on and find out how.

Batch unflag multiple messages with context menu in Outlook

1. Hold Ctrl and click on each flagged message to select multiple items simultaneously.

2. Right click on any of the red flags, and then select Clear Flag in the right-clicking menu.

Batch unflag multiple messages with Quick Steps in Outlook

Outlook has a Quick Steps feature that allows you apply multiple actions to a message with one click. To create a task with text of a message with Quick Steps, please do as follow:

1. In the Mail view, on the Home tab, click Create New in the Quick Steps box.

2. Click Choose an Action to open the drop-down list of multiple actions. Then select Clear flags on message.

3. The name of the action will be filled in the Name box automatically, you can change it if you want. Also, you can set a shortcut key for this action (here I set CTRL+SHIFT+9 as the shortcut key), or edit the tooltip text. Then click Finish.

4. Hold Ctrl to simultaneously click on the flagged messages that you want to unflag, then click on the newly created action; Or press the shortcut key you set. The follow-up flags are then removed.

Batch unflag or mark flagged messages complete in the Tasks view in Outlook

1. Shift your Outlook view to Tasks by clicking the Tasks button or pressing Ctrl+4.

2. Hold Ctrl to simultaneously click on the tasks (flagged messages).

3. On the Home tab, in the Manage Task group, click on Mark Complete or Remove from List to mass mark the flagged messages complete or clear the fags on the messages.

Related articles

How To Automatically Flag Emails Based On Specific Attachment In Outlook?

When receiving some emails with specific important attachment, you may need to flag them out, so that, you can quickly and easily find them for flow-up. This article, I will talk about an easy way to automatically flag the emails which attachments with specific names.

How To Count The Number Of Flagged Messages In Outlook?

In outlook, you can flag the messages, contacts or tasks for making them outstanding, but, sometimes, you need to count the number of flagged items in your Outlook. How could you deal with this task in Outlook?

How To Filter Emails Flagged Messages In Outlook?

For example, you have marked some emails with flags, and now you want to find out these emails, how could you deal with it? This article will introduce a couple of solutions to filter emails by a flag in Outlook.

How To Change The Font Size Of The Flagged Message In Email List?

When working with Outlook to send and receive emails, you may flag some important messages, but these flagged email messages don't stand out well enough to remind you view or reply them. In this case, you can change the font and size of the flagged messages to make them more intuitively. This article will introduce an easy method for you.

Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Experience the all-new Kutools for Outlook FREE version with 70+ incredible features, yours to use FOREVER! Click to download now!

๐Ÿค– Kutools AI : Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...

๐Ÿ“ง Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

๐Ÿ“จ Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

๐Ÿ“ Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

๐ŸŒŸ Interface Magic: ๐Ÿ˜ŠMore Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

๐Ÿ‘ One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  ๐Ÿ•˜Show Sender's Time Zone ...

๐Ÿ‘ฉ๐Ÿผโ€๐Ÿคโ€๐Ÿ‘ฉ๐Ÿป Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Instantly unlock Kutools for Outlook with a single clickโ€”permanently free. Don't wait, download now and boost your efficiency!

kutools for outlook features1 kutools for outlook features2



Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations