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Outlook: How to automatically accept or decline meetings

Sometimes, you may have many meeting invitations needed to be accepted manually in Outlook. Instead of accepting them one by one by clicking, here are two options provided in Outlook for helping you automatically accept or decline all coming meetings.

Note: Here takes Outlook 2021 as an instance, the steps and descriptions may have some differences in other Outlook versions.

Add phone number to signature

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Auto accept or decline meetings

 

1. Enable Outlook, click File > Options.
doc add phone to signature 1

2. In the Outlook Options window, click Calendar tab in the left pane, then go to the right pane, scroll down to the end, and click Auto Aceept/Decline button.
doc add phone to signature 1

3. In the Automatic Accept or Decline dialog, check the option(s) as you need. Click OK to close it.
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4. Go back to Outlook Options window, scroll right pane to Calendar options section, choose Accept or Decline in the Use this response when proposing a new meeting time command.
doc add phone to signature 1 

5. Click OK and restart Outlook. From now on, all coming meeting invitations will be auto accepted or declined as you set.

Tip: If you want to accept or decline a specific meeting, go to Outlook calendar to manually accept or decline it.


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