How to Backup and Restore Signatures in Outlook?

Author Zhoumandy Last modified 2025-04-03

If you need to move your Outlook information from your old computer to your new computer, you can export all the emails, calendars, contacts, tasks, and notes as a PST file in Outlook and move the PST file to the new computer. But you will find the signatures are missing because signatures are not included in the PST file. So what if you want to use the signatures in Outlook on the new computer? In this tutorial, we will show you the method to "backup and restore signatures" in Outlook on a new computer.

Note: Here takes "Microsoft Outlook 365" as an instance, the steps and descriptions may have some differences in other Outlook versions.

Backup and restore signatures using File Explorer

Backup and restore signatures from within Outlook

Backup and restore signatures using File Explorer

1. In your old computer, copy and paste the following path in the address bar in "Explorer":

C:\Users\%username%\AppData\Roaming\Microsoft\Signatures

steps to backup and restore signature using file explore

2. Click the "Open" button to open the signature folder.

3. After the Signatures folder is opened, you can see all the files.

4. In your "new" computer, copy and paste the following path in the address bar in Explorer:

C:\Users\%username%\AppData\Roaming\Microsoft\Signatures

Click the "Open" button to open the folder.

5. You will notice that the signatures folder in the new computer is empty.

6. Now "copy" the Signature files in the old computer and "paste" them in the Signatures folder in the new computer.

In the new computer, enable Outlook, now you can use the signatures as before.

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Backup and restore signatures from within Outlook

1. In the old computer, enable Outlook, click "File" > "Options".

2. The "Outlook Options" dialog box pops out. Click "Mail" in the left pane.

steps to backup and restore signature from within Outlook

3. Press the "Ctrl" key, then click the "Signature" button under the "Compose messages" section.

4. You can see all the Signatures files in the Signatures folder of the old computer.

5. Repeat the steps above on the new computer. You will find the Signatures folder is empty.

6. "Copy" the Signatures files in the old computer and "paste" them in the new computer.

Then the signatures in the old computer are also available in the new computer.

Note: Each signature created in Outlook exists in three different formats: Plain Text (.txt), HTML (.htm), and Rich Text (.rtf). Remember to select all these three formats for each signature.

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