How to Backup and Restore Signatures in Outlook?
If you need to move your outlook information from your old computer to your new computer, you can export all the emails, calendars, contacts, tasks, and notes as a PST file in Outlook and move the PST file to the new computer. But you will find the signatures are missing because signatures are not included in the PST file. So what if you want to use the signatures in Outlook on the new computer? In this tutorial, we will show you the method to backup and restore signatures in Outlook on a new computer.
Note: Here takes Microsoft Outlook 365 as an instance, the steps and descriptions may have some differences in other Outlook versions.
Backup and restore signatures using File Explorer
1. In your old computer, copy and paste the following path in the address bar in Explorer:
C:\Users\%username%\AppData\Roaming\Microsoft\Signatures
2. Click the Open button to open the signature folder.
3. After the Signatures folder is opened, you can see all the files.
4. In your new computer, copy and paste the following path in the address bar in Explorer:
C:\Users\%username%\AppData\Roaming\Microsoft\Signatures
And click the Open button to open the folder.
5. You will notice that the signatures folder in the new computer is empty.
6. Now copy the Signature files in the old computer and paste them in the Signatures folder in the new computer.
In the new computer, enable Outlook, now you can use the signatures as before.
Backup and restore signatures from within Outlook
1. In the old computer, enable Outlook, Click File > Options.
2. The Outlook Options dialog box pops out. Click Mail in the left pane.
3. Press the Ctrl key, then click the Signature button under the Compose messages section.
4. You can see all the Signatures files in the Signatures folder of the old computer.
5. Repeat the steps above in the new computer. You will find the Signatures folder is empty.
6. Copy the Signatures files in the old computer and paste them in the new computer.
Then the signatures in the old computer are also available in the new computer.
Note: Each signature created in Outlook exists in three different formats: Plain Text (.txt), HTML (.htm), and Rich Text (.rtf). Remember to select all these three formats for each signature.
Related articles
How To Import And Export Signatures In Microsoft Outlook?
Actually there is a trick to import the special signatures with logos, images, and hyperlinks that you have created in the old computer. We will show you how to import and export special signatures in Microsoft Outlook easily.
How To Import Or Insert HTML Signatures In Outlook?
For example, you downloaded some HTML signatures from websites, and want to import them in to your Outlook. Any easy ways? This article will guide you to import or insert HTML signatures into Outlook step by step.
How To Open And Edit Outlook Signatures In Word?
Comparing to Signature editor in Outlook, it will be much easier to edit an Outlook signature in Microsoft Word. However, how could you open and edit an Outlook signature in Word? Below solution will guide you to make it come true.
Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!
- Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
- BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
- Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
- Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
- Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
