How to import or insert HTML signatures in Outlook?

For example, you downloaded some HTML signatures from websites, and want to import them in to your Outlook. Any easy ways? This article will guide you to import or insert HTML signatures into Outlook step by step.

Import or insert HTML signatures in Outlook


Import or insert HTML signatures in Outlook

1. Open the folder containing Outlook signatures by pasting below folder path into the Address box in a folder and pressing the Enter key.
Folder path of Outlook signatures: %AppData%\Microsoft\Signatures

2. Open the folder where the downloaded HTML signatures are saved, select all folders and files about the HTML signatures, right click and select Copy from the right-clicking menu. See screenshot below:
Note: You can also copy these folders and files with selecting all and pressing the Ctrl + C keys simultaneously.

3. Now return to the folder containing Outlook signatures, and then paste HTML signatures with pressing the Ctrl + V keys simultaneously.

4. Show file name extensions in the folder with checking the File name extensions option on the View tab in Windows 10 or Windows 8. See screenshot:

Note: If you are working in Windows 7, please display the file name extensions as follows: (1) Click Organize > Folder and search options; (2) In the Folder Options dialog box, go to View tab, uncheck the Hide extensions for known file types option, and (3) click the OK button. See screenshot:

5. Find out the HTML file of one downloaded signature, click into its name, change its extension from html to htm, and press the Enter key. See screenshot:

6. In the opening Rename dialog box, please click the Yes button to go ahead.

Note: If there are several downloaded HTML signatures, please change their extensions to htm with above Step 5-6 one by one.

So far you have imported the HTML signatures into your Outlook. For adjusting/changing the signatures, please go ahead with below steps:

7. Create a new email with click Home > New Email in the Mail view in Outlook, and then click Insert > Signature > Signatures in the new Message window. See screenshot:

8. In the popping out Signatures and Stationery dialog box, please (see screenshot below):

(1) In the Select signature to edit section, please click one of imported signatures you will edit;
(2) Edit the signature as you need in the Edit signature section. Note: Please repeat above (1) and (2) to edit other imported signatures one by one.
(3) Click the OK button.

9. Now you have edited the imported HTML signatures as you need. Please close the new Message window.

Automatically add text and current datetime/timestamps/timezone to subject or signature for new message in Outlook

Provided by Kutools for Outlook. Click for 60-day free trial without limitation!
ad outlook auto add subject signature

Demo: Import or insert HTML signatures in Outlook


Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


Related Articles


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121
 
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    emilymaidman · 5 months ago
    Hi - Is there a way of doing this in Office 365 desktop app with the lastest version of windows 10. I'd like to add a .htm file to this app but this tutorial seems not to apply to the 365 version of the desktop Outlook app?
    • To post as a guest, your comment is unpublished.
      kellytte · 1 months ago
      Hi emilymaidman,
      Would you tell me what errors occur with following the method introduced on this webpage? It’s odd this method works fine in Windows 10 in my computer.
  • To post as a guest, your comment is unpublished.
    sonali · 6 months ago
    When I check signature in the outlook. Images are not showing properly
  • To post as a guest, your comment is unpublished.
    Maria · 2 years ago
    Many thanks! Finally found what I was looking for. However, Outlook adds the white lines / spaces between the blocks.