Skip to main content

How to Set Appearance Format for Expired Emails in Outlook?

Author: Zhoumandy Last Modified: 2022-07-01

In outlook, after an email expires, the contents in the Folder pane will be greyed out and a strikethrough will be added to the sender’s name or email address. If the expired emails are among a large amount of unexpired, you may find it hard to locate them. In this tutorial, we will show you how to change their appearance to make expired emails stand out, so you can quickly find them.

Note: Here takes Microsoft Outlook 365 as an instance, the steps and descriptions may have some differences in other Outlook versions.

Change Appearance Format for Expired Emails in Outlook


Change Appearance Format for Expired Emails in Outlook

1. Enable Outlook, in the Mail view, you can see the original look of the expired emails.

2. Go to the View tab and click the View Settings button in the Current View group.

3. In the Advanced View Settings: Compact dialog box, click the Conditional Formatting button. Then a Conditional Formatting dialog box pops up.

4. In the Rules for this view section of the Conditional Formatting dialog box, click the Expired email option. Then click the Font button under the Properties of the selected rule section.

5. You can change the Font, Font style, Size, Effects, Color, and Script of the expired messages.

Here I changed the size to Bigger, added an Underline effect, and changed the color to Red. You can see the sample format under the Sample section. Then click the OK button.

6. Again in the Conditional Formatting dialog box, you can see the set format. Then click the OK button.

7. Back in the Advanced View Settings: Compact dialog box, click the OK button to finish the setting.

You can see the changed appearance of the expired emails and quickly identify the expired emails among other emails.

Related articles

How To Change Date And Time Format Of Mail Received Field In Outlook?
In Outlook, you can modify your date and time format (date display format) of mail received field to other date formats as following screenshots shown. This tutorial will help you to change date format of mail received date in Outlook.

How To Change Message To Html Format In Outlook?
The following article will tell you how to change Outlook message to html format.

How To Clear Text Formatting In A Composing Email In Outlook?
For example, you have added many formatting for selected text in a composing email, but now you want to clear these formatting, how could you quickly get it done in Outlook? Actually, you can apply the Clear All Formatting feature to complete this task.


Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Experience the all-new Kutools for Outlook FREE version with 70+ incredible features, yours to use FOREVER! Click to download now!

🤖 Kutools AI : Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...

📧 Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

📨 Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

📁 Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

👍 One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  🕘Show Sender's Time Zone ...

👩🏼‍🤝‍👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Instantly unlock Kutools for Outlook with a single click—permanently free. Don't wait, download now and boost your efficiency!

kutools for outlook features1 kutools for outlook features2
 

 

 

Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Leave your comments
Posting as Guest
×
Rate this post:
0   Characters
Suggested Locations