How to Add Quick Parts to Outlook Ribbon?

Author Zhoumandy Last modified 2025-04-03

If you need to use the Quick Parts very often in your daily usage of Outlook, you may find it a little bit annoying that you have to go to the Insert tab to find Quick Parts when composing an email. Is there a way to make "Quick Parts" displayed under the "Message" tab? The answer is Yes. In this tutorial, we will show you the way to add Quick Parts to Outlook Ribbon.

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Note: Here takes "Microsoft Outlook 365" as an instance, the steps and descriptions may have some differences in other Outlook versions.

Add Quick Parts to the Outlook Ribbon under the Message Tab

Add Quick Parts to the Outlook Ribbon under the Message Tab

To insert the "Quick Parts" command under the "Message" tab, please do as follows.

1. In Outlook, go to the "Home" tab, click "New Email" to open the page of composing a new message.

2. Place the cursor in the body of the email, then click the "Insert" tab. Right-click on the "Quick Parts" button and click the "Customize the Ribbon" option in the context menu.

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3. The "Outlook Options" dialog box pops up. Under the "Customize the Classic Ribbon" section, select the "New Mail Message" tab and click the "New Group" button.

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Note: A custom command should be added to a custom group. Therefore, a new group must be created.

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4. The "New Group (Custom)" is added. Now click the "Rename" button to name it. In this case, I input text "Quick Parts" in the "Display name" box.

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5. Click the "OK" button. It goes back to the "Outlook Options" page. Select "All commands" from the "Choose commands from" drop-down list. Find Quick Parts in the list, then click the "Add" button.

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6. The "Quick Parts" command is now inserted in the "Quick Parts" group. Click "OK".

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Now every time you go to the "Message" tab when composing an email, you will see the "Quick Parts" under the "Quick Parts" group you customized.

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