How to remove double line spacing in Outlook?

Author: Zhoumandy Last Modified: 2025-04-15

Usually, "double-spacing" is used only between paragraphs by default. If you find your line spacing is too large, maybe it is because your line spacing is set to be double line spacing. In this case, we will talk about "two ways to remove double line spacing" temporarily and permanently.

doc-remove-double-line-spacing-01

Note: Here takes "Microsoft Outlook 365" as an instance, the steps and descriptions may have some differences in other Outlook versions.

Get rid of the double line spacing in the current email message

Remove the double line spacing permanently

Get rid of the double line spacing in the current email message

1. Select the text with double line spacing in the composing message window.

doc-remove-double-line-spacing-02

2. Go to the "Format Text" tab and click "No Spacing" in the "Styles" group.

doc-remove-double-line-spacing-03

You can see now that the double line spacing no longer exists.

doc-remove-double-line-spacing-04

Remove the double line spacing permanently

1. In the composing message window.

2. Go to the "Format Text" tab and click the down arrow icon in the right corner of the "Paragraph" group to open the "Paragraph" dialog box.

doc-remove-double-line-spacing-05

3. In the "Paragraph" dialog box, go to the "Spacing" section. You can see the settings of double line spacing.

doc-remove-double-line-spacing-06

4. Change the "After" setting from 12 pt to 0 pt. Change the "Line spacing" from "Double" to "Single". Then click the "Set As Default" button.

doc-remove-double-line-spacing-07

5. A Microsoft Outlook message window pops up. Choose the "All documents based on the NormalEmail template" option. Then click "OK".

doc-remove-double-line-spacing-08

Now every time you compose a new email, reply to and forward an email, the double line spacing will be removed.

doc-remove-double-line-spacing-09

AI Mail Assistant in Outlook: Smarter Replies, Clearer Communication (one-click magic!) FREE

Streamline your daily Outlook tasks with the AI Mail Assistant from Kutools for Outlook. This powerful tool learns from your past emails to offer intelligent and accurate responses, optimize your email content, and help you draft and refine messages effortlessly.

This feature supports:

Smart Replies: Get responses crafted from your past conversations—tailored, precise, and ready to go.
Enhanced Content: Automatically refine your email text for clarity and impact.
Effortless Composition: Just provide keywords, and let AI handle the rest, with multiple writing styles.
Intelligent Extensions: Expand your thoughts with context-aware suggestions.
Summarization: Get concise overviews of long emails instantly.
Global Reach: Translate your emails into any language with ease.

This feature supports:

Smart email replies
Optimized content
Keyword-based drafts
Intelligent content extension
Email summarization
Multi-language translation

Best of all, this feature is completely free forever! Don’t wait—download AI Mail Assistant now and enjoy!

How To Add Quick Parts To Quick Access Toolbar And Use It In Outlook?
Adding Quick Parts to Quick Access Toolbar can help you reach your goal. In this tutorial, we will talk about the method to add Quick Parts to Quick Access Toolbar and use it.

How To Rename And Edit Quick Parts Entries In Outlook?
How should we rename and edit the existing Quick Parts entries? This tutorial will show you the methods to do the trick.

How To Modify Or Delete Multiple Quick Parts And AutoText In Outlook?
So how should we quickly Modify or Delete them? This tutorial will show you the methods to get the job done.