How to show a declined meeting in Outlook’s calendar?
After you decline a meeting, the declined meeting will disappear from your calendar and go to the Deleted Items folder by default. But sometimes, you still want to "display this meeting in your calendar so that you can check it in the future". Is there a way to achieve this? The answer is "Yes". In this tutorial, we will introduce a quick way to show a declined meeting in Outlook’s calendar.
Note: Here takes "Microsoft Outlook 365" as an instance, the steps and descriptions may have some differences in other Outlook versions.
Show a declined meeting in Outlook’s calendar
1. Enable Outlook. In "Mail" view, go to the "Deleted Items" folder to find the declined meeting. You can see that it says the meeting can’t be found in the calendar. It may have been moved or deleted.
2. Click the "Tentative" button, then click the "Do not Send a Response" option.
3. Then the email hint changes to that "the meeting is tentatively accepted".
4. Switch to the "Calendar" view. You will find the disappeared meeting now is displayed in the calendar.
5. Double-click the meeting to open it. Add text "Declined:" in the "subject line". Then under the "Meeting" tab, again click the "Tentative" button, and click the "Do Not Send a Response" option.
6. Now you see "the declined meeting is clearly marked", and you will instantly see the declined meeting without mistake while browsing through the calendar.
Note: Even though you change the response status from "Declined" to "Tentative", as long as you choose the "Do Not Send a Response" option, "the meeting will still be declined from the view of the meeting organizer".
And in the email Inbox of the organizer, you can also see that "the meeting is still declined".
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