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How to save a Word document as PDF?

Author Tech Support Last modified

Saving a document as a PDF is a common task in our daily work. But how can we save a Word document as a PDF? This tutorial will introduce you to different ways to easily save a document as a PDF.

Save document as PDF in Word

Convert one or multiple documents to PDF with Kutools for Word

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Save a document as PDF in Word

  1. Click File > Save As. And then click More options.
    Save As option on the File menu
  2. Select PDF and click the Save button to save the document as a PDF.
    Save As window

    Note:

    • Standard (publishing online and printing) for high quality.
    • Minimum size (publishing online) for a smaller file size.

With this method, the original document is preserved.

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Convert one or multiple documents to PDF with Kutools for Word

After you install Kutools for Word, you can convert multiple documents to PDF at once.

Kutools for Word, equipped with AI 🤖, offers over 100 handy features to simplify your tasks.
  1. Click Kutools Plus > Doc/Docx.

    Doc/Docx button on the Kutools Plus tab on the ribbon

  2. In the Document Format Converter window, follow these steps:
    1. Select Convert docx to pdf from the Format Convert drop-down menu.
    2. Click Add button to add documents:
      Add menu
      • Choose Files to add individual documents.
      • Choose Folder to add all documents from a specific folder.
    3. By default, PDF files will be saved to the same location as the source files. To change the location, click the Browse button Browse button and choose a new destination.
    4. Optionally, check the Delete source files after conversion box to remove the original files after the PDFs are created.
    5. Optionally, check the Keep the modified date of original files box to retain the original file metadata.
    6. Once all settings are complete, click Ok.

    Document Format Converter window

Notes:

  • This converter can only convert .docx documents to PDF. If the documents are in .doc format, you need to convert them to .docx first.
  • The Doc/Docx utility can not only convert .docx documents to PDF but also convert a document between .docx and .doc formats. For more information about Doc/Docx, please click here.

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Kutools and Kutools Plus tabs on the Word Ribbon
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