How to save or convert a Word document to PDF?

Saving or converting a Word document to PDF is a common task when you need to share files securely, preserve formatting, or prevent further editing. In this tutorial, we’ll walk through several practical ways to convert Word documents to PDF, including Word’s built-in Save As feature, one-click conversion with Kutools for Word, batch conversion for multiple documents, and exporting document pages as image files.

• Using Word’s built-in Save As feature
• Using Kutools for Word (one-click conversion)

Convert a Word document to PDF using Word’s Save As feature

Microsoft Word includes a built-in Save As option that allows you to export a document as a PDF file.

1. Click File > Save As, then select Browse.

   

2. In the Save As dialog box, choose a folder. From the Save as type drop-down list, select PDF.

   

3. Click Save. Word will export the document as a PDF file.

Easily convert a Word document to PDF using Kutools for Word

With Kutools for Word, you can convert the current Word document to a PDF file in just a few clicks directly from the ribbon. Kutools saves time by eliminating the extra steps of Word’s Save As process.

1. In the Word ribbon, click Kutools > PDF and Word > Convert Current Document to PDF.

   

2. In the Please select a save path dialog box, choose a location to save the PDF file. If needed, edit the file name.

   

3. Click Save. Kutools will immediately convert the current Word document into a PDF file.

Batch convert multiple Word documents to PDF files with Kutools for Word

Kutools for Word allows you to convert multiple Word documents to PDF at once, saving time when handling large numbers of files.

1. In the Word ribbon, click Kutools > PDF and Word > Convert Multiple Word Documents to PDF.

   

2. In the Docx to PDF dialog box, follow these steps:
   1. Click Add Files to add individual Word documents, or use the drop-down arrow to add an entire folder (including subfolders, if needed).
   2. By default, PDFs are saved in the same folder as the original files. To change the location, uncheck the Save generated PDF files in the same folder as the original Word file option and click Browse.
   3. Once all settings are complete, click Start Conversion.

      

Save each page of a Word document as PNG/JPEG images

With Kutools for Word's Export Doc as Images feature, you can quickly save each page of a specified Word document as separate images in bulk. Follow these steps:

1. Open the Word document whose pages you want to save as images. Navigate to Kutools Plus > More > Export Doc as Images. Refer to the screenshot below:

   

2. In the Export Documents to Images dialog box, set up the following options:
   1. Click the Browse button next to the Path box to specify the destination folder where the images will be saved.
   2. Choose the desired image format from the Image Type drop-down list.
   3. Select the preferred size for the exported images from the Image Size drop-down list.
   4. Optionally, enable the Create Index html option to generate an index HTML file for easier navigation.

      

3. Click the Export button to initiate the process.

Demo: How to save each page of a Word document as PNG/JPEG images

Saving or converting a Word document to PDF is often needed when sharing files, keeping the layout intact, or preventing changes. Word includes a built-in Save As option for single documents, but there are faster and more flexible ways depending on what you need to do.

• Word’s built-in Save As feature is suitable for converting individual documents to PDF, making it a simple choice for occasional use.
• Kutools for Word offers faster and more flexible options, allowing you to convert the current document with one click, batch convert multiple Word documents to PDF, or export document pages as image files without complex setup.

By choosing the method that best matches your workflow—whether converting a single file, processing multiple documents, or exporting pages as images—you can complete Word-to-PDF conversions more efficiently and with less manual effort.

I hope you find this tutorial helpful. If you'd like to explore more Word tips and productivity solutions, please click here to browse our full collection of Word tutorials.