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How to insert same text in multiple locations in Word document?

Author: Xiaoyang Last Modified: 2024-07-03

If you frequently need to insert the same text string in multiple locations within a Word document, typing it repeatedly can be time-consuming and inefficient. Fortunately, there are quick and effective methods to simplify this process, allowing you to insert the specified text string anywhere in your document with ease.

In this article, we will explore two useful techniques to help you efficiently repeat text in Word.

Insert same text in multiple locations and auto update with Bookmark feature

Insert same text in multiple locations with 2 clicks using Kutools for Word


Insert same text in multiple locations and auto update with Bookmark feature

To insert a text string you use frequently in multiple locations of a Word document, you can insert a bookmark and then create cross-reference to insert it anywhere, please do as this:

1. Select the text string that you want to insert multiple times, and then click Insert > Bookmark, see screenshot:

doc auto repeat text 1

2. In the Bookmark dialog box, type a name for this text into the Bookmark name box, and then click Add button, see screenshot:

doc auto repeat text 2

3. Then, go to the location where you need to insert this text string, and then click References > Cross-reference, see screenshot:

doc auto repeat text 3

4. In the Cross-reference dialog box:

(1.) Choose Bookmark from the Reference type drop down list;

(2.) Select Bookmark text option from the Insert reference to drop down;

(3.) In the For which bookmark list box, select the bookmark name you inserted just now;

(4.) And then, click Insert to insert it.

doc auto repeat text 4

5. You can put the cursor anywhere and click Insert button to insert the text string without close the dialog box.

Note: If the original text string is changed, you just need to select the whole document content, and then press F9 key to update all fields in the document.


Insert same text in multiple locations with 2 clicks using Kutools for Word

If you have Kutools for Word, with its Auto Text feature, you can insert the text string into the Auto Text pane, then insert the text from the Auto Text pane to the Word file anywhere anytime.

Kutools for Word, equipped with AI 🤖, offers over 100 handy features to simplify your tasks.

After installing Kutools for Word, please do as this:

1. Select the text string that you want to repeat, and then click Kutools > Auto Text, see screenshot:

doc auto repeat text 5

2. In the AutoText pane, please click doc auto repeat text 6 button, and enter a name and specify the category for this text as following screenshot shown:

doc auto repeat text 7

3. Then, click Add button to add the text string into the AutoText pane. Now, you just need to put the cursor at the location where you want to insert this text and then click the text string box in the Auto Text pane to insert it. See screenshot:

doc auto repeat text 8

Tip: If you just want to insert the text as plain text or picture, click at the arrow of text string box, and choose one type as you need.

doc auto repeat text 10

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This comment was minimized by the moderator on the site
Muy didactico pero mejor los ejemplos con barras de herramientas en español. Gracias.
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