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How to move table captions from above to below or vice versa in Word document?

Author: Xiaoyang Last Modified: 2020-08-07

In a Word document, if there are multiple tables that have inserted captions below each table. But, sometimes, you may want to move these captions from below to above of the tables. How could you batch deal with this job as quickly as you can?

Move table captions from below to above or vice versa in Word with VBA code


Move table captions from below to above or vice versa in Word with VBA code

To move all table captions from below to above of the tables, the following VBA code do you a favor, please do as this:

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following macro in the Module Window.

Move table captions from below to above in a Word document

Sub ReLabelDownToUpTables()
    Dim I As Long
    Dim xRngPre As Range
    Dim xRngNext As Range
    Application.ScreenUpdating = False
    With ActiveDocument
        For I = .Tables.Count To 1 Step -1
            With .Tables(I).Range
                Set xRngPre = .Characters.First.Previous.Characters.Last
                xRngPre.Select
                Set xRngNext = .Characters.Last.Next.Paragraphs.First.Range
                xRngNext.Select
                With xRngPre
                    .InsertBefore vbCr
                    .Style = xRngNext.Style
                    .Start = .End - 1
                    .End = .Start
                End With
                If Len(xRngNext.Text) > 1 Then
                    xRngNext.End = xRngNext.End - 1
                    xRngNext.Cut
                    xRngNext.Delete
                    xRngPre.Paste
                Else
                    xRngNext.Delete
                End If
            End With
        Next
    End With
    Application.ScreenUpdating = True
End Sub

3. Then, press F5 key to run this code, and all table captions have been moved from below to above of the tables, see screenshot:

doc move table caption 1

Note: To move the table captions from above to below of each table, please apply the following VBA code:

Move table captions from above to below in a Word document

Sub ReLabelUpToDownTables()
    Dim I As Long
    Dim xRngPre As Range
    Dim xRngNext As Range
    Application.ScreenUpdating = False
    With ActiveDocument
        For I = .Tables.Count To 1 Step -1
            With .Tables(I).Range
                Set xRngNext = .Characters.First.Previous.Paragraphs.First.Range
                xRngNext.Select
                Set xRngPre = .Characters.Last.Next
                xRngPre.End = xRngPre.End - 1
                xRngPre.Select
                With xRngPre
                    .InsertBefore vbCr
                    .Style = xRngNext.Style
                    .Start = .End - 1
                    .End = .Start
                End With
                If Len(xRngNext.Text) > 1 Then
                    xRngNext.End = xRngNext.End - 1
                    xRngNext.Cut
                    xRngNext.Delete
                    xRngPre.Paste
                Else
                    xRngNext.Delete
                End If
            End With
        Next
    End With
    Application.ScreenUpdating = True
End Sub

Insert multiple table, picture or equation captions into Word document at once :

Normally, you should inser the table, picture or equation caption for the table, image or equation one by one in Word file. But, if you have Kutols for Word's Multiple Captions feature, you can insert the table, image or equation captions for all tables, images or equations as quickly as possible.

doc move table caption 2

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