How to batch print Word documents

Batch printing Word documents can save a lot of time, especially when you’re dealing with reports, invoices, or large sets of files. However, Microsoft Word itself doesn’t offer a single, built-in “batch print” button. Depending on how often you print and how much control you need, there are a few practical ways to get the job done.

This tutorial walks through three common approaches: using File Explorer for quick, one-off printing, using Kutools for Word for controlled and repeat batch jobs, and using a VBA macro for reusable or rule-based workflows.

• Method 1: Batch print Word documents from File Explorer
• Method 2: Batch print Word documents with Kutools for Word
• Method 3: Batch print Word documents using a VBA macro

Batch print Word documents from File Explorer

This is the most straightforward built-in option. You select the documents in File Explorer and send them straight to the printer.

1. Put all the Word documents you want to print in the same folder.
2. Select the documents you want to print.
3. Right-click the selection and click Print. (If you don’t see Print, click Show more options to open the classic context menu.)

   

Batch print Word documents using Kutools for Word

Kutools for Word includes a dedicated Batch Printing tool that gives you more control over batch print jobs. You can add multiple documents or whole folders (including subfolders), control the print range and order, and run the entire batch from a single interface without opening files individually. It also removes the file number limits of File Explorer printing.

1. Open Word. On the ribbon, click Kutools Plus > Batch Printing.

   

2. In the Print Specific Pages window, do the following:
   1. Add documents to print:
      • Click Add Files to select specific Word documents.
      • Or click Add Folder to include all documents in a folder (and its subfolders).
   2. Select All Pages under the Print Range section.
   3. Click Print.

      

      Tips:

      • Select All Pages in the Print range if you want to print each document in full. Other options allow you to print only the first page, last page, odd or even pages, or a custom page range across all selected documents.
      • Enable Print in reverse order to change the page output order, which can help keep printed pages arranged correctly.

When the batch job finishes, Kutools for Word displays a result dialog showing how many documents were printed successfully.

Batch print Word documents using a VBA macro

Using a VBA macro allows you to control batch printing through code. While it requires initial setup, the macro can be reused to print the same folder or file set consistently, making it suitable for rule-based or repeat workflows. Also, VBA does not have the file count limits seen in File Explorer printing.

1. In a new or separate Word document that you do not plan to print, press Alt + F11 to open the VBA editor.
2. Click Insert > Module.

   

3. Paste the macro below, then replace C:\YourFolder\ with your own folder path.

   Sub BatchPrintFromFolder()
       Dim folderPath As String
       Dim fileName As String
       Dim doc As Document
   
       ' Set your folder path here (must end with a backslash)
       folderPath = "C:\YourFolder\"
       If Right(folderPath, 1) <> "\" Then folderPath = folderPath & "\"
   
       fileName = Dir(folderPath & "*.doc*")
   
       Application.ScreenUpdating = False
   
       Do While fileName <> ""
           Set doc = Documents.Open( _
               FileName:=folderPath & fileName, _
               ReadOnly:=True, _
               AddToRecentFiles:=False _
           )
   
           doc.PrintOut Background:=False
           doc.Close SaveChanges:=wdDoNotSaveChanges
   
           fileName = Dir()
       Loop
   
       Application.ScreenUpdating = True
   End Sub

4. Press F5 to run the macro.

All Word documents in the specified folder will be printed at once. (Documents stored in subfolders are not included.)

Conclusion

If you only need batch printing occasionally, File Explorer is the simplest option. If you print in batches regularly or handle large numbers of documents, Kutools Batch Printing is more convenient and easier to repeat. VBA is not the easiest option, but it can be reused when consistent rules or repeatable behavior are required.

I hope you found this tutorial helpful. If you’d like to explore more Word tips and practical solutions, please click here to browse our full collection of Word tutorials.