How to batch print document information in Word

Sometimes you don’t need to print the document content itself, but the document information instead, such as file name, author, number of pages, last saved date, or total words. Word lets you view and print this information for a single file, but it doesn’t offer a simple way to print it for many documents at once. If you’re working with lots of files, that quickly becomes tedious.

In this tutorial, you’ll learn how to batch print document information from multiple Word documents with two approaches.

• Method 1: Batch print document information with Kutools for Word
• Method 2: Batch print document information using a VBA macro

Batch print document information using Kutools for Word

Kutools for Word provides a Batch Printing feature that allows you to batch print document information for multiple files at once through a visual interface.

1. Open Word and go to the Kutools Plus tab, then click Batch Printing.

   

2. In the Print Specific Pages window, do the following:
   1. Add the documents you want to print:
      • Click Add Files to choose specific Word documents.
      • Or click Add Folder to include all documents in a folder and its subfolders.
   2. Switch to the Document Info tab, and select Document Info under the Print Info section.
   3. Click Print.

      

      Tip: Other options in the Print Info let you print the list of markup, style, key assignments, AutoText entries, or comments across all documents.

After the batch finishes, Kutools for Word displays a summary window showing how many documents were printed successfully.

Batch print document information using VBA

This approach relies on a simple VBA macro that runs through each document, prints its document information, and moves on to the next one.

1. In a new or separate Word document that you do not plan to print, press Alt + F11 to open the VBA editor.
2. Click Insert > Module.

   

3. Paste the macro below into the Module window, then replace C:\YourFolder\ with the path to your own folder.

   Sub BatchPrintDocumentInformation()
       Dim folderPath As String
       Dim fileName As String
       Dim doc As Document
   
       ' Set your folder path here (must end with a backslash)
       folderPath = "C:\YourFolder\"
       If Right(folderPath, 1) <> "\" Then folderPath = folderPath & "\"
   
       fileName = Dir(folderPath & "*.doc*")
   
       Application.ScreenUpdating = False
   
       Do While fileName <> ""
           Set doc = Documents.Open( _
               FileName:=folderPath & fileName, _
               ReadOnly:=True, _
               AddToRecentFiles:=False _
           )
   
           doc.PrintOut _
               Item:=wdPrintProperties, _
               Background:=False
   
           doc.Close SaveChanges:=wdDoNotSaveChanges
   
           fileName = Dir()
       Loop
   
       Application.ScreenUpdating = True
   End Sub

4. Press F5 to run the macro.

The macro prints document information (properties) of each Word document in the specified folder. Documents stored in subfolders are not included.

Conclusion

If you want a quick, visual way to batch print document information, Kutools for Word is the easiest place to start. It handles multiple files through a single interface and avoids manual repetition. For users who prefer a built-in option and don’t mind some setup, a VBA macro provides a more technical but flexible alternative.

I hope you found this tutorial helpful. If you’d like to explore more Word tips and practical solutions, please click here to browse our full collection of Word tutorials.